School Front Office & Admin Coordinator

West Buffalo Charter School; Buffalo (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

West Buffalo Charter School is seeking an Administrative Assistant/Receptionist to be the first point of contact for visitors and provide comprehensive front office support. This ten-month role requires strong communication and organizational skills.

The position starts the week before school and ends the week after school ends, with duties spanning front desk management, calendar maintenance, filing, mailing, and event support.

Qualifications

• High school diploma or equivalent required; office admin experience a plus.
• Experience as receptionist or administrative assistant preferred.
• Proficiency with Word and Excel; proficient in Google Applications.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication; confidentiality mindful.
• Prompt and regular attendance required.

Responsibilities

• Greet visitors and manage front desk in a professional manner.
• Coordinate communication between parents, teachers, and administration.
• Maintain calendars, records, and supplies; support school events.
• Handle mail, deliveries, and daily office duties.

Skills

Verbal communication

Written communication

Organization

Multitasking

Customer service

Confidentiality

Attendance reliability

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Printer/Scanner

Phone system

Job description

West Buffalo Charter School is seeking an Administrative Assistant/Receptionist to be the first point of contact for visitors and provide comprehensive front office support. This ten-month role requires strong communication and organizational skills.

The position starts the week before school and ends the week after school ends, with duties spanning front desk management, calendar maintenance, filing, mailing, and event support.