School Finance & Operations Leader

Archdiocese of Detroit; Rochester Hills (MI); On-site; USD 70,000 - 110,000; Full time

Job summary

Archdiocese of Detroit is seeking a Business Manager to lead financial, business, and day-to-day operations for a Catholic school. You will manage budgets, tuition processes, facilities, payroll, compliance, and risk, in collaboration with the Head of School and Archdiocesan offices.

You will supervise business staff, coordinate with parish partners, and ensure stewardship of resources in alignment with the school's Catholic mission.

Qualifications

• Bachelor's degree in accounting, finance, business administration, management, or related field.
• Experience in accounting, financial management, and business operations, including budgets, reporting, internal controls, payroll, and compliance.
• Strong analytical, organizational, problem-solving, written and verbal communication skills.
• Proficiency with accounting software, Excel, and standard office technology.

Responsibilities

• Develop annual operating and capital budgets in collaboration with the Head of School and appropriate committees.
• Monitor revenue, expenditure, cash flow, and budget performance; prepare monthly, quarterly, and annual financial reports and forecasts.
• Present financial information to the Head of School, Board of Directors, Finance Committee, parish partners, and other stakeholders as requested.
• Maintain accurate records consistent with applicable accounting standards and Archdiocesan policies; oversee the general ledger, accounts payable and receivable, bank reconciliations, and year-end close.
• Coordinate annual financial reviews or audits and respond to auditor requests.
• Establish and maintain effective financial procedures, segregation of duties, internal controls, and safeguards for school assets
• Oversee tuition billing, payment plans, family accounts, and collection procedures.
• Reconcile tuition and fee payments across tuition-management and student-information systems.
• Communicate professionally and pastorally with families regarding account balances and payment concerns while maintaining confidentiality.
• Administer financial aid and tuition assistance processes in collaboration with the Head of School.
• Prepare enrollment, tuition, and revenue reports to support planning.
• Supervise facilities and maintenance personnel and coordinate preventive maintenance, repairs, inspections, and service contracts.
• Oversee contractors, campus safety-related operational needs, and long-term facilities and capital replacement planning.
• Maintain facilities records, work-order priorities, and vendor performance; coordinate operational continuity during disruptions.
• Coordinate accurate and timely payroll processing and maintain payroll records and approved compensation, deduction, and benefit changes.
• Work with school leadership and appropriate Archdiocesan offices on employment and payroll requirements.
• Support annual contract and compensation planning with salary and benefit projections.
• Coordinate compliance with applicable financial reporting, employment-related operational, and Archdiocesan requirements.
• Maintain required documentation and coordinate inspections, renewals, audits, insurance matters, and risk management activities.
• Bring significant compliance, financial, safety, or operational risks promptly to the Head of School.
• Serve as a member of the school leadership team and advise the Head of School on financial concerns, emerging risks, operational needs, and practical solutions.
• Supervise, support, and evaluate assigned business and operational personnel under school policies.
• Collaborate with academic and student-facing leaders to align resources and operational support with educational priorities.
• Apply established approval limits and reporting relationships; educational and strategic decisions remain with the Head of School and appropriate governing authorities.
• Support and uphold the mission, teachings, and values of the Catholic Church.
• Model Christian stewardship, integrity, service, respect, confidentiality, and ethical conduct.
• Recognize that financial and operational decisions should advance the school's mission and support student formation.
• Participate appropriately in the faith and community life of the school and respect its governance structure.

Skills

Analytical skills

Organizational skills

Problem-solving

Written communication

Verbal communication

Excel proficiency

Accounting software

Education

Bachelor's degree in accounting/finance/business administration

Tools

Accounting software

Microsoft Excel

Job description

Archdiocese of Detroit is seeking a Business Manager to lead financial, business, and day-to-day operations for a Catholic school. You will manage budgets, tuition processes, facilities, payroll, compliance, and risk, in collaboration with the Head of School and Archdiocesan offices.

You will supervise business staff, coordinate with parish partners, and ensure stewardship of resources in alignment with the school's Catholic mission.