School Finance Coordinator — Nonprofit

Cristo Rey Jesuit College Preparatory of Houston; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Responsibilities include processing invoices, vendor management, monthly reconciliations, and assisting with audits, while delivering excellent service to families, partners, and staff. Bilingual English/Spanish communication is preferred to serve a diverse community.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2–4 years of accounting, bookkeeping, or nonprofit finance experience preferred.
• Experience in a school or nonprofit environment is a plus.

Responsibilities

• Process vendor invoices, purchase orders, and employee reimbursement requests in accordance with School policies.
• Verify proper account coding, supporting documentation, and required approvals.
• Prepare weekly accounts payable payment runs.
• Maintain vendor records and respond promptly to vendor inquiries.
• Reconcile monthly corporate credit card statements.
• Administer and reconcile petty cash.
• Manage Corporate Work Study partner billing and collections.
• Prepare and distribute monthly invoices and statements.
• Record and reconcile partner payments.
• Monitor outstanding balances and coordinate collection efforts.
• Prepare monthly deferred revenue entries.
• Maintain student tuition accounts.
• Process tuition payments and deposits.
• Generate monthly statements.
• Work with families regarding payment plans and delinquent balances.
• Assist with financial aid documentation during admissions season
• Record gifts and other receipts.
• Prepare bank deposits.
• Ensure proper general ledger coding.
• Coordinate with Advancement regarding donor gifts.
• Maintain supporting documentation for audits.
• Perform monthly account reconciliations.
• Assist with month-end closing.
• Support annual audit preparation.
• Maintain accounting records in accordance with nonprofit accounting standards.
• Assist with special finance projects.
• Provide excellent service to parents, donors, corporate partners, vendors, and employees.
• Maintain confidentiality of all financial information.
• Communicate professionally in English and Spanish when appropriate.
• Support the mission, philosophy, and values of Cristo Rey Jesuit College Preparatory School.
• Maintain confidentiality of all financial, employee, donor, and student information.
• Demonstrate sound judgment, integrity, professionalism, and stewardship in all financial activities.
• Participate in professional development opportunities as appropriate.
• Perform other duties as assigned by the Controller or Chief Financial Officer.

Skills

Attention to detail

Organizational skills

Time management

Bilingual English/Spanish

Customer service orientation

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

QuickBooks or similar ERP

Excel

Word & Outlook

Donor databases knowledge

Job description

Responsibilities include processing invoices, vendor management, monthly reconciliations, and assisting with audits, while delivering excellent service to families, partners, and staff. Bilingual English/Spanish communication is preferred to serve a diverse community.