School Facilities & Operations Director

ASRSD; Ayer (MA); On-site; USD 100,000 - 120,000; Full time

Job summary

The Ayer Shirley Regional School District Central Office is seeking a Director of Facilities to oversee all aspects of school facilities and grounds in Ayer, MA. You will lead custodial and grounds staff, manage budgets, and coordinate maintenance, repairs, and capital projects to support the district's operations.

Responsibilities include planning preventive maintenance, supervising staff, coordinating with administrators and vendors, and ensuring safety and compliance across buildings and

Qualifications

• Bachelor’s degree preferred with 8–10 years of relevant experience.
• Hands-on maintenance and troubleshooting for facility systems.
• Experience with facilities automation technologies (HVAC, video, security).
• Knowledge of AHERA and related safety standards.
• Knowledge of IPM plans for schools.
• Understanding of fire protection and alarm systems.
• Contract management for outside services and vendors.
• Experience with energy management programs and funding opportunities.
• Knowledge of quality maintenance and regulatory compliance.
• Locksmithing/kay management experience a plus.
• Knowledge of electrical, lighting, HVAC, plumbing and other building systems.
• Licenses/certifications in relevant areas preferred.
• 5+ years leading operations or maintenance teams.
• Custodial services knowledge.
• Ability to manage project plans using PM methodology.
• Vendor/contractor management and response coordination.
• Experience with building automation systems and IT tools.
• Strong leadership and organizational skills.

Responsibilities

• Works with the Administrative team to plan, budget and communicate maintenance activities, critical issues and preventive maintenance plans for buildings, facilities and mechanical systems.
• Responsible for preparing and managing custodial, building maintenance and capital project budgets
• Develops and carries out short term and long term operating and budget plans for building maintenance and upkeep.
• Participate in the formulation of School District policies with regard to the use and maintenance of buildings, facilities and mechanical systems,
• Directly assist the Superintendent and/or Finance Director in a confidential capacity. This will include confidential involvement in collective bargaining strategy with respect to custodial and maintenance staff; as well as confidential involvement in personnel matters involving such staff.
• Supervises and evaluates custodial and grounds staff. This includes:
• Works with building principals to develop work assignments and building maintenance needs;
• Plans, assigns schedules and oversees all custodial maintenance and repair work, maintaining a high standard of safety, cleanliness and efficiency;
• Assigns overtime according to applicable collective bargaining agreements and state and federal law;
• Schedules substitutes and vacation/sick time coverage;
• Monitors and approves time records of custodians for salary payments;
• Completing performance evaluations on a regular basis, and also managing the discipline process.
• Responsible for ensuring security and safety systems/procedures are intact, operational and followed.
• Maintains an inventory and recommends purchase of suitable supplies, tools and equipment.
• Inspects each building on a regular basis and confers with Principals and Director of Finance regarding custodial work and maintenance
• Oversees the use of building facilities during non-school hours by school-related and non-school related organizations.
• Assists and makes recommendations to the Superintendent on matters of building repair, renovation, upgrades and other major building and facilities projects
• Maintenance includes hands‑on routine and troubleshooting work on roof‑top units (most with cooling, some with energy recovery), exhaust fans, boilers, pumps, and a variety of other systems and equipment.
• Management of major maintenance and repair will be done by service contractors under the responsibility of this position.
• Available for emergency situations – evenings, weekends and holidays
• Manages all facilities related documentation, scans and indexes all appropriate documents.
• Participates with planning and implementing school security activity.
• Advocates for and documents facilities master planning and short range improvements.
• Maintains excellent relationships with various Town Employees such as Fire and Police Department, Building Inspectors, etc.
• Performs a variety of related duties and assignments.

Skills

Facilities management

Budget planning

Vendor & contract management

Team leadership

Communication

Education

Bachelor’s degree preferred

Tools

HVAC systems

Electrical & plumbing knowledge

Fire protection systems

Job description

The Ayer Shirley Regional School District Central Office is seeking a Director of Facilities to oversee all aspects of school facilities and grounds in Ayer, MA. You will lead custodial and grounds staff, manage budgets, and coordinate maintenance, repairs, and capital projects to support the district's operations.

Responsibilities include planning preventive maintenance, supervising staff, coordinating with administrators and vendors, and ensuring safety and compliance across buildings and