Office Coordinator

Archdiocese of Galveston-Houston; Houston (TX); Presencial; USD 42 000 - 54 000; Tempo integral

Resumo da oferta

St. Ambrose Catholic School in Houston, TX seeks an Office Coordinator to manage the front desk and support daily school operations.

This role requires strong organization, detail-orientation, professionalism, and the ability to multitask in a busy school environment while serving parents, students, staff and visitors. The candidate will support the Principal and front office team with calendars, document handling, and communication, fostering a welcoming, confidential, and efficient office

Qualificações

• Associates or higher is preferred for this role.
• Experience teaching in a school setting is desired.
• Strong foundational reading instruction and literacy knowledge.
• Ability to engage students across grade levels and reading abilities.
• Commitment to Catholic education and the school mission.

Responsabilidades

• Manage the front reception desk, greet visitors, answer calls, relay messages and ensure check-in procedures.
• Monitor and maintain student attendance records and communicate concerns as needed.
• Coordinate substitutes and support arrival, dismissal and campus procedures.
• Provide administrative support to the Principal and front office staff, including scheduling.
• Maintain confidential staff files and collect required documentation from staff, parents, and volunteers.
• Receive, sort, and distribute mail and prepare school communications.
• Monitor office supplies and coordinate supply orders; report maintenance needs.
• Assist with preparations for faculty, parent meetings, and school events.
• Perform general administrative duties and assist with emergency communications.

Conhecimentos

Organizational skills

Communication skills

Classroom management

Multitasking

Formação académica

Bachelor's or Master's in Spanish or related discipline

Descrição da oferta de emprego

Job Title: Office Coordinator

Date Revised: October 9, 2026

Reports to: Principal

Location: St. Ambrose Catholic School, Houston, TX 77092

https://sashornets.org/

St. Ambrose Catholic School serves students PK3- 8th Grade. Core curriculum includes religion, mathematics, science, social studies, English language arts, and literature. Students rotate through a variety of ancillary classes throughout the week including technology, art, music, library, and world language. St. Ambrose participates in NWEA Map Growth Testing for our students three times a year to continually assess areas of strength and growth to ensure differentiated classroom learning. St. Ambrose School remains fully accredited by the Texas Catholic Conference Education Department.

St. Ambrose continues to thrive, servicing over 200 students from 35 different zip codes. A school staff of dedicated personnel considers their work here as a mission, not just an occupation.

St. Ambrose Catholic School is dedicated to maintaining high academic standards at an affordable rate of tuition for those desiring a Catholic education for their children. With continued strong support from the Archdiocese of Galveston-Houston, St. Ambrose Church, alumni, parents, family, and friends, St. Ambrose Catholic School looks forward to another 65 years of educating the mind, heart, and spirit of students.

General Position Summary

The Office Coordinator manages the front reception desk and supports the daily operations of the school office. This position requires strong organizational skills, attention to detail, professionalism, and the ability to multitask in a busy school environment while providing friendly and helpful service to parents, students, staff, and visitors.

Essential Job Functions

• Manage the front reception desk, greet visitors, answer calls, respond to inquiries, relay messages, and ensure visitors follow school check-in procedures.


• Monitor and maintain student attendance records and communicate attendance concerns as needed.


• Coordinate substitute teachers, assist with daily staffing needs, and support arrival, dismissal, and other campus procedures.


• Provide administrative support to the Principal and front office staff, including assisting with employment contracts, scheduling appointments and meetings, maintaining calendars, and tracking important deadlines.


• Maintain organized and confidential staff files and personnel documentation; collect, organize, and track required documentation from staff, parents, and volunteers.


• Assist with parent volunteer coordination, including collecting required forms and verifying necessary documentation.


• Receive, sort, and distribute incoming mail, deliveries, and packages; prepare and distribute correspondence, forms, notices, and other school communications.


• Monitor office and school supplies, maintain inventory, coordinate supply orders, and report facility or maintenance needs.


• Assist with preparing materials for faculty meetings, parent meetings, and school events.


• Perform filing, data entry, copying, and other general administrative duties.


• Assist with emergency communications and other office responsibilities as needed.


• Maintain a professional, welcoming, and organized front office while protecting confidential personnel and school-related information.


• Provide general administrative and operational support to the Principal and front office team to ensure the efficient daily operation of the school.

Qualifications

• Associates or higher.


• Experience teaching in a school.


• Strong knowledge of foundational reading instruction and literacy development.


• Ability to engage students across a range of grade levels and reading abilities.


• Strong organizational, communication, and classroom management skills.


• Commitment to Catholic education and the mission of St. Ambrose Catholic School.

Additional Duties

• Perform all other related duties as assigned by the Principal or designee

Supervision Given And/or Received

• Reports directly to the Principal

Internal Contacts

• Effectively communicates with administration, faculty, and staff

External Contacts

• Effectively communicates with parents, volunteers, parish staff, and members of the broader school community, as well as other schools, churches and employees throughout the Archdiocese.

Working Conditions And/or Physical Requirements

• Required to work some nights and weekends


• Required to manage high to moderate levels of stress


• Required to teach a full-time schedule


• Required to work in standard classroom and school conditions


• Required to lift or carry classroom supplies, textbooks, furniture, and equipment


• Required to maintain composure and avoid inappropriate displays of emotion


• Required to sit, stand, bend, stoop, reach, grab, pull, hear, see, and speak on a daily basis


• Ability to lift and carry classroom materials and supplies up to approximately 35 pounds


• Required to perform repetitive physical tasks such as computer keyboarding, writing, and reading


• Required to monitor students in a variety of locations including those with noise, activity, and inclement weather

Travel Requirements

• No travel required other than field trips

Education And Experience Preferred

• Bachelor's or Master's degree from an accredited college or university in Spanish or related discipline applicable to teaching assignments.


• Meets the minimum requirements for teaching field as set forth by the Archdiocese and TCCED

Knowledge And Skills Preferred

• Knowledge of the basic teachings of the Catholic Church


• Knowledge of subjects taught, instructional methods/strategies, and curriculum differentiation


• Knowledge of child development, learning, and behavior


• Able to manage student behavior in classroom setting


• Able to communicate effectively in both written and verbal form


• Able to work well with others in the school community


• Skill in handling multiple tasks simultaneously


• Skill in pacing and differentiating instruction


• Skill in motivating and engaging students in the learning process


• Skill in organizing and relating information in an understandable format


• Skill in job appropriate technology


• Skill in critical thinking and planning

School Classification: Full Time