School Data Coordinator - Attendance & Records

Grapevine Colleyville Independent School District; Colleyville (TX); On-site; USD 20,000 - 27,000; Full time

Job summary

Grapevine-Colleyville ISD Colleyville Middle is seeking a Student Data Secretary to maintain campus records and perform data entry for attendance, PEIMS data, student demographics, schedules, and grades. Under supervision, you will manage master schedules, generate reports, and support staff with data quality and record-keeping.

The role requires accuracy, proficient computer skills including spreadsheets and databases, strong organizational abilities, and reliable attendance.

Qualifications

• High School diploma or equivalent required.
• Two years data entry experience required.
• Previous experience in an educational setting preferred.
• Proficient computer skills with spreadsheets and databases.
• Strong word processing, keyboarding and file maintenance skills.
• Excellent organization, communication and interpersonal abilities.
• Knowledge of district operations and the ability to operate office equipment.

Responsibilities

• Data/File Management: enter attendance data into the database and verify accuracy; update sign-out book and demographics; perform pre-PEIMS data checks.
• Records and Reports: create master schedules; print attendance/grade reports; maintain and update records and folders; process new student records and transcripts; notify district personnel of services needed.
• Correspondence: act as campus liaison for families; verify residency; assist with Family Access; respond to attendance questions; manage withdrawals and transcripts requests.
• Other: participate in crisis plan, attend meetings, assist with duties, maintain confidentiality, ensure regular attendance.

Skills

Data entry

Spreadsheets

Databases

Word processing

Keyboarding

Organization

Communication

Interpersonal skills

District knowledge

Office equipment operation

Education

High School diploma or equivalent

Two years data entry experience

Previous experience in an educational setting preferred

Job description

Grapevine-Colleyville ISD Colleyville Middle is seeking a Student Data Secretary to maintain campus records and perform data entry for attendance, PEIMS data, student demographics, schedules, and grades. Under supervision, you will manage master schedules, generate reports, and support staff with data quality and record-keeping.

The role requires accuracy, proficient computer skills including spreadsheets and databases, strong organizational abilities, and reliable attendance.