School Bookkeeper & Financial Records Specialist

Tmsa-Public-Charter-Schools; Apex (NC); On-site; USD 25,000 - 34,000; Full time

Job summary

TMSA Public Charter Schools in Apex, North Carolina is seeking a School Bookkeeper to manage daily financial transactions on site as part of the Central Office Finance team. This role requires accuracy, independence, and collaboration with school staff.

You will maintain records, process deposits, and reconcile revenues and expenses, using Bill.com and standard spreadsheets. Prior bookkeeping experience in a school setting is preferred; the position is full-time with hourly pay.

Qualifications

• Associate degree in accounting, business, or a related field required; bachelor’s degree preferred.
• At least two years of bookkeeping, accounting, or related financial administrative experience; school finance experience preferred.
• Knowledge of financial recordkeeping, account reconciliation, purchasing, and budget tracking.
• Proficiency with spreadsheets and office software; experience with Bill.com or similar systems preferred.
• Strong attention to detail, organization, communication, and confidentiality.
• Ability to work independently at a school campus while collaborating with the Central Office Finance team and school staff.

Responsibilities

• Maintain accurate and organized records of the school’s financial transactions.
• Collect, document, and prepare school funds for deposit in accordance with TMSA procedures.
• Record and track revenues and expenses for student activities and clubs, including fees, fundraising proceeds, purchases, and event expenses. Maintain supporting documentation and reconcile activity and club balances regularly.
• Review purchase requisitions, invoices, receipts, and payment requests for accuracy, supporting documentation, account coding, budget availability, and required approvals.
• Help school staff follow TMSA purchasing and credit card procedures before making purchases.
• Enter and track transactions in TMSA’s financial systems, including Bill.com, as assigned by the Central Office Finance team.
• Assist the principal and Finance Department with budget preparation, revisions, and transfers.
• Track credit card purchases and collect documentation needed for monthly reconciliation.
• Respond to financial questions from school staff and vendors, referring matters that require approval or policy interpretation to the Finance Department.
• Prepare records and reports for monthly reviews, audits, and other Finance Department requests.
• Safeguard financial records and maintain the confidentiality of employee, student, and vendor information.
• Perform other related duties as assigned by the Central Office Finance Department and the school principal.

Skills

Bookkeeping

Excel

Reconciliation

Budget tracking

Organization

Confidentiality

Communication

Team collaboration

Education

Associate degree in accounting or related field

Bachelor's degree preferred

Tools

Bill.com

Job description

TMSA Public Charter Schools in Apex, North Carolina is seeking a School Bookkeeper to manage daily financial transactions on site as part of the Central Office Finance team. This role requires accuracy, independence, and collaboration with school staff.

You will maintain records, process deposits, and reconcile revenues and expenses, using Bill.com and standard spreadsheets. Prior bookkeeping experience in a school setting is preferred; the position is full-time with hourly pay.