School Administrative Specialist – Student-Centric Office Leader

Charter Schools USA Inc.; Lafayette (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Charter Schools USA Inc. in Lafayette, LA seeks an Administrative Assistant to ensure smooth school office operations and maximize the office's positive impact on student learning. You will support the principal by managing schedules, handling correspondence, and coordinating activities.

The role requires a high school diploma, 1–2 years of office experience, and proficiency with Microsoft Office and SIS. Excellent communication and organizational skills are essential for success.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of office experience.
• Ability to pass criminal and employment background checks.
• Bilingual ability may be required per vacancy specifications.
• Proficiency with Microsoft Office, SIS and email communications.

Responsibilities

• Maintains the schedule of appointments for the principal and arranges meetings, conferences, interviews and other activities.
• Prepares evaluations, memos, newsletters, presentations and other documents as directed by the Principal.
• Coordinates assignments and work of substitute teachers.
• Performs office routines such as sorting mail, operating the copy machine and serving as receptionist.
• Prepares and oversees purchase orders.
• Maintains filing system and retrieves documents quickly.
• Manages records and correspondence; improves systems and responds to information requests.
• Acts as information resource for office personnel and communicates duties to staff.
• Organizes and prioritizes multiple assignments.
• Is extremely organized, process-driven and detail oriented.

Skills

Excellent communication

Organization skills

Attention to detail

Confidentiality

Customer orientation

Proactive

Multitasking

Education

High School diploma or equivalent

Tools

Microsoft Office

SIS

Email

Job description

Charter Schools USA Inc. in Lafayette, LA seeks an Administrative Assistant to ensure smooth school office operations and maximize the office's positive impact on student learning. You will support the principal by managing schedules, handling correspondence, and coordinating activities.

The role requires a high school diploma, 1–2 years of office experience, and proficiency with Microsoft Office and SIS. Excellent communication and organizational skills are essential for success.