School Administrative Coordinator

Somerville Public Schools; Somerville (MA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Somerville Public Schools in Somerville, MA is seeking an organized administrative assistant to support the Principal, Assistant Principal, Director or Supervisor. This role coordinates communications between administrators, district staff, parents, students and the public.

Responsibilities include performing clerical and bookkeeping duties, scheduling appointments, maintaining attendance logs, and preparing reports.

Qualifications

• High School diploma or equivalent, related school or office experience.
• Ability to use computers efficiently with knowledge of computer office programs.
• Proficiency in use of office machinery and technology.
• Good communication and interpersonal skills.
• Knowledge of school office procedures.
• Ability to exercise good judgment and common sense.
• Ability to perform work accurately and thoroughly.
• Aptitude or competence for other assigned responsibilities.

Responsibilities

• Performs a variety of clerical, secretarial and bookkeeping duties in a school and/or District office.
• Organizes and coordinates a wide variety of clerical, bookkeeping and other office functions and activities related to the administration of diverse programs and operations at a school; prioritizes and schedules duties and assignments to assure efficiency and effectiveness and meets established timelines.
• Serves as secretary and provides administrative assistance to the Administrator; schedules and arranges appointments, meetings and conferences.
• Coordinates and facilitates communications between Administration, parents, students, school and support services.
• Communicates with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolves conflict and issues.
• Assists the Administrator in the preparation of reports; researches, compiles and organizes information.
• Processes requisitions and assists Department Chairpersons with maintenance of student data.
• Types from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions and reports.
• Maintains daily teacher attendance log and records of substitute teachers.
• Acts as liaison between the school site and the general public by researching and conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, email, fax or personal contact; maintains internal communication system ensuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between site/program and outside agencies and districts; interacts with and assists students and parents/guardians by explaining and enforcing school site requirements; communicates as necessary with supervisor; maintains confidentiality of records.
• Ensures that appropriate calendars of activities are maintained for the school including establishment of schedules for parent conferences, Individualized Education Program (IEP) meetings, school visitors, and other meetings; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with director and questions; assists Administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops; assists in the development of office procedures; ensures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program ensuring adequate levels are maintained.

Job description

Somerville Public Schools in Somerville, MA is seeking an organized administrative assistant to support the Principal, Assistant Principal, Director or Supervisor. This role coordinates communications between administrators, district staff, parents, students and the public.

Responsibilities include performing clerical and bookkeeping duties, scheduling appointments, maintaining attendance logs, and preparing reports.