School Office Coordinator & Admin Clerk

Somerville Public Schools; Somerville (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Somerville Public Schools is seeking an organized administrative assistant to support the Principal, Assistant Principal, Director and/or Supervisor. The role coordinates communications between administrators, district and site personnel, parents, students, and the public.

Responsibilities include clerical, bookkeeping duties; scheduling, filing, attendance tracking, and assisting with reports. Strong computer skills and discretion are essential in this on-site, full-time position.

Qualifications

• High School diploma or equivalent, with related school or office experience.
• Proficiency with computer office programs and general computer use.
• Experience with office machinery and technology.
• Strong communication and interpersonal skills.
• Knowledge of school office procedures.
• Good judgment and common sense.
• Ability to perform work accurately and thoroughly.
• Willingness to assist with other duties as assigned.

Responsibilities

• Performs clerical, secretarial and bookkeeping duties in a school or district office.
• Organizes and coordinates clerical and office functions for diverse programs and operations; prioritizes duties to meet timelines.
• Serves as secretary and provides administrative assistance to the Administrator; schedules appointments and meetings.
• Coordinates communications between administration, parents, students, and the public.
• Maintains attendance logs and records of substitute teachers; coordinates substitute scheduling.
• Assists in preparing reports and compiling information; processes requisitions.
• Orders supplies and equipment; ensures security and safety within the office.

Skills

Computer literacy

Office machinery

Communication skills

Interpersonal skills

Judgment and problem solving

Attention to detail

Multitasking

Education

High School diploma or equivalent

Job description

Somerville Public Schools is seeking an organized administrative assistant to support the Principal, Assistant Principal, Director and/or Supervisor. The role coordinates communications between administrators, district and site personnel, parents, students, and the public.

Responsibilities include clerical, bookkeeping duties; scheduling, filing, attendance tracking, and assisting with reports. Strong computer skills and discretion are essential in this on-site, full-time position.