School Office Coordinator & Liaison

Young World Physical Education; Somerville (MA); On-site; USD 39,125 - 48,570; Full time

Job summary

Somerville Public Schools seeks a Senior Clerk 1 – Floater at East Somerville Community School to organize and manage office functions supporting the Principal and staff. The role involves coordinating communications with administrators, district personnel, parents, students and the public.

Responsibilities include clerical, bookkeeping, scheduling, and assisting with reports, attendance logs, and substitute administration.

Qualifications

• Ability to use computers efficiently with knowledge of computer office programs
• Proficiency in use of office machinery and technology
• Good communication and interpersonal skills
• Knowledge of school office procedures
• Ability to exercise good judgment and common sense
• Ability to perform work accurately and thoroughly
• Aptitude or competence for other assigned responsibilities

Responsibilities

• Organize, coordinate, schedule and perform office functions to support the Principal/Assistant Principal/Director and/or Supervisor
• Coordinate communications between administrators, District and site personnel, parents, students and the general public
• Performs a variety of clerical, secretarial and bookkeeping duties in a school and/or District office
• Organizes and coordinates clerical and bookkeeping functions and activities related to administration of diverse programs
• Serves as secretary and provides administrative assistance to the Administrator; schedules appointments, meetings and conferences
• Coordinates and facilitates communications between Administration, parents, students, school and support services
• Communicates with a variety of site and District personnel to coordinate school operations and maintenance
• Assists the Administrator in the preparation of reports; researches, compiles and organizes information
• Processes requisitions and assists Department Chairpersons with maintenance of student data
• Types from notes and drafts diverse written materials
• Maintains daily teacher attendance log and substitute records
• Acts as liaison between the school site and the public; informs on rules and policies; greets visitors; maintains confidentiality
• Gathers schedules for meetings, substitutes, and staff development; assists in planning staff meetings and training
• Orders supplies and equipment and maintains stock levels

Skills

Computers & office software

Office machinery proficiency

Communication skills

School office procedures

Judgment & common sense

Accuracy & thoroughness

Interpersonal skills

Education

High School diploma or equivalent

Job description

Somerville Public Schools seeks a Senior Clerk 1 – Floater at East Somerville Community School to organize and manage office functions supporting the Principal and staff. The role involves coordinating communications with administrators, district personnel, parents, students and the public.

Responsibilities include clerical, bookkeeping, scheduling, and assisting with reports, attendance logs, and substitute administration.