School Administrative Assistant & Scheduler

BALLMAN ELEMENTARY; Fort Smith (AR); On-site; USD 32,000 - 52,000; Full time

Job summary

BALLMAN ELEMENTARY in Fort Smith, Arkansas is seeking an Office Administrative Assistant (OAA) to support the building principal and district operations. The role requires strong computer skills, organizational ability, and proficiency with Microsoft Office and Google Suite.

The position is a full-time 208-day contract starting October 2026, with benefits as per the employee contract. The candidate will greet visitors, manage calendars, handle records, process financials, coordinate events, and

Qualifications

• High school diploma or equivalent required.
• Educational office training preferred.
• Proficiency in Microsoft Office and Google Suite.
• Strong organizational and interpersonal skills.

Responsibilities

• Greet and direct visitors to the appropriate locations.
• Prepare requisitions for orders.
• Assist with scheduling and management of the principal’s calendar, if applicable.
• Check in/out substitute teachers.
• Monitor attendance for employees and students.
• Maintain and update records, including invoices, receipts, and expense reports.
• Organize and file documents in a systematic and retrievable manner.
• Verify data for accuracy and completeness, identifying discrepancies for correction.
• Prepare daily receipts and deposits; reconcile monthly expenditure reports.
• Open, sort, and distribute interoffice and regular mail.
• Prepare items for staff orientation and staff handbook.
• Input data for recordkeeping in multiple software systems.
• Respond to inquiries and provide information/direction.
• Coordinate events and staff meetings.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type administration’s correspondence and reports.
• Answer phones and respond to inquiries from staff/parents/patrons.
• Assist in building staff emergency phone lists.
• May work additional hours as directed.
• Maintain confidentiality and professional demeanor.
• Assist in auditing and recommendations implementation.
• Ensure compliance with district policies and state regulations.
• Collaborate to streamline processes.
• Supervise students during the working day if needed.

Skills

Strong computer skills

Interpersonal skills

Organizational skills

Google Suite

Education

High school diploma or equivalent

Educational office training preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Google Docs

Google Sheets

Job description

BALLMAN ELEMENTARY in Fort Smith, Arkansas is seeking an Office Administrative Assistant (OAA) to support the building principal and district operations. The role requires strong computer skills, organizational ability, and proficiency with Microsoft Office and Google Suite.

The position is a full-time 208-day contract starting October 2026, with benefits as per the employee contract. The candidate will greet visitors, manage calendars, handle records, process financials, coordinate events, and