Guidance Office Admin & Scheduling Specialist

NORTHSIDE HIGH SCHOOL; Fort Smith (AR); On-site; USD 28,000 - 42,000; Full time

Job summary

Fort Smith Public Schools Northside High School is seeking an Office Administrative Assistant to the Guidance Office. The role includes greeting visitors, managing the principal's calendar, coordinating events, maintaining records, preparing requisitions, and handling communications. This full-time, non-exempt position requires strong computer skills, organizational ability, and reliability; 205-day contract with benefits.

Starting date is to be determined. Reports to the Building Principal.

Qualifications

• High school diploma or equivalent required.
• Educational office training preferred.
• Strong computer skills with Microsoft Office and Google Suite.
• Strong organizational and interpersonal skills.

Responsibilities

• Greet and direct visitors to the appropriate locations.
• Prepare requisitions for orders.
• Assist with the scheduling and management of the principal’s appointment calendar, if applicable.
• Check in/out all substitute teachers, if applicable.
• Monitor attendance for employees and students.
• Maintain and update records, including invoices, receipts, and expense reports.
• Organize and file documents in a systematic and easily retrievable manner.
• Verify data for accuracy and completeness, identifying discrepancies for correction.
• Prepare daily receipts and deposits; reconcile monthly expenditure reports.
• Open, sort, and distribute interoffice and regular mail.
• Prepare items for staff orientation and staff handbook.
• Input data for recordkeeping in multiple software systems.
• Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of providing information and/or providing direction.
• Coordinate events, preparation of registration, Parent Orientation, and Parent/Teacher Conferences.
• Type administration’s correspondence, reports, process evaluations, do general filing and typing.
• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• Assist in preparation of building staff emergency phone list.
• Collect money for student fines, clubs, classes, fundraisers, etc.
• Process collection of returned checks.
• Attend meetings/trainings as required by administration.
• Maintain building directory and Parent Link.
• Must have strong computer skills and proficiency in Microsoft Office and Google Suite.
• May be required to work additional hours as directed.
• Maintain confidentiality.
• Present and communicate in a professional manner.
• Assist in addressing audit findings and implementing recommendations.
• Ensure compliance with district policies and state regulations.
• Collaborate with other departmental staff to streamline processes and improve overall operations.
• Supervises students during the assigned working day, if needed.
• Maintains prompt and regular attendance
• Demonstrates the ability to maintain positive professional working relationships with others
• Maintains emotional control under stress
• Other duties as assigned by administration.

Skills

Strong organizational skills

Interpersonal skills

Strong computer skills

Tools

Microsoft Office

Google Suite

Job description

Fort Smith Public Schools Northside High School is seeking an Office Administrative Assistant to the Guidance Office. The role includes greeting visitors, managing the principal's calendar, coordinating events, maintaining records, preparing requisitions, and handling communications. This full-time, non-exempt position requires strong computer skills, organizational ability, and reliability; 205-day contract with benefits.

Starting date is to be determined. Reports to the Building Principal.