Office Administrative Assistant

CHAFFIN MIDDLE SCHOOL; Fort Smith (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

CHAFFIN MIDDLE SCHOOL in Fort Smith, Arkansas is seeking an Office Administrative Assistant to greet visitors, manage the principal’s calendar, handle scheduling, reconcile invoices, and maintain records across multiple software systems.

The role requires a high school diploma or equivalent, strong computer skills, and proficiency with Microsoft Office and Google Suite. You will contribute to a smooth daily operation and support staff and students with professionalism and confidentiality.

Qualifications

• High school diploma or equivalent required.
• Educational office training preferred.
• Strong computer skills in MS Office and Google Suite.
• Strong organizational and interpersonal skills.

Responsibilities

• Greet and direct visitors to the appropriate locations.
• Prepare requisitions for orders.
• Assist with scheduling and management of the principal’s appointment calendar.
• Check in/out substitute teachers as applicable.
• Monitor attendance for employees and students.
• Maintain and update records including invoices, receipts and expense reports.
• Organize and file documents in a systematic and retrievable manner.

Skills

Strong computer skills

Organizational skills

Interpersonal skills

Education

High school diploma

Educational office training

Tools

Microsoft Office

Google Suite

Job description

Office Administrative Assistant

Fort Smith Public Schools CHAFFIN MIDDLE SCHOOL - Fort Smith, Arkansas Open in Google Maps

Job Details

Job ID: 5929362
Application Deadline: Posted until filled
Posted: Sep 16, 2026 5:00 AM (UTC)
Starting Date: To Be Determined

Job Description

POSITION TITLE: Office Administrative Assistant

FLSA: Non-Exempt

REPORTS TO: Building Principal/Supervisor

TERMS OF EMPLOYMENT: 195Days with benefits as specified in employee contract.

LOCATIONS: ChaffinMiddle School

BEGINNING: October, 2026

DISTRICT VALUES

• We will always put student needsfirst.
• We believe relationships matter.
• We expect accountability.
• We operate with transparency.
• We prioritize student and staff safety.

QUALIFICATIONS

• High school diploma or equivalent required
• Educational office training preferred
• Strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides)
• Strong organizational and interpersonal skills

ESSENTIAL JOB FUNCTIONS

• Greet and direct visitors to the appropriate locations.
• Prepare requisitions for orders.
• Assist with the scheduling and management of the principal’s appointment calendar, if applicable.
• Check in/out all substitute teachers, if applicable.
• Monitor attendance for employees and students.
• Maintains prompt and regular attendance
• Maintain and update records, including invoices, receipts, and expense reports.
• Organize and file documents in a systematic and easily retrievable manner.
• Verify data for accuracy and completeness, identifying discrepancies for correction.
• Prepare daily receipts and deposits; reconcile monthly expenditure reports.
• Open, sort, and distribute interoffice and regular mail.
• Prepare items for staff orientation and staff handbook.
• Input data for recordkeeping in multiple software systems.
• Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of providing information and/or providing direction.
• Monitor copy and fax machines, and telephones, place service calls as necessary.
• Coordinate events, preparation of registration, Parent Orientation, and Parent/Teacher Conferences.
• Ability to produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type administration’s correspondence, reports, process evaluations, do general filing and typing.
• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• Assist in preparation of building staff emergency phone list.
• Collect money for student fines, clubs, classes, fundraisers, etc.
• Process collection of returned checks.
• Attend meetings/trainings as required by administration.
• Maintain building directory and Parent Link.
• Must have strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides).
• May be required to work additional hours as directed.
• Maintain confidentiality.
• Present and communicate in a professional manner.
• Assist in addressing audit findings and implementing recommendations.
• Ensure compliance with district policies and state regulations.
• Collaborate with other departmental staff to streamline processes and improve overall operations.
• Supervises students during the assigned working day, if needed.
• Maintains prompt and regular attendance
• Demonstrates the ability to maintain positive professional working relationships with others
• Maintains emotional control under stress
• Other duties as assigned by administration.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

OTHER JOB RESPONSIBILITIES

• Must have the ability to lift at least 20 pounds occasionally.
• Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or the shoulders, bending, squatting.

See Salary Schedule

Position Type: Full-Time

Job Categories:
Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Jennifer Six , Human Resources Specialist
• HUMAN RESOURCES
• Phone: [phone]
• Email: [e-mail]

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