School Administrative Assistant - Project & Department Support

North Kansas City Schools; Kansas City (MO); On-site; USD 38,000 - 54,000; Full time

Job summary

North Kansas City Schools Crestview Elementary in Kansas City, Missouri seeks an Administrative Assistant – Class III to provide clerical support to leaders, coordinate records, and manage daily office tasks.

The role involves data compilation, meeting support, scheduling, travel reimbursements, and coordinating departments for over 160 staff, ensuring compliance with guidelines and maintaining confidentiality.

Qualifications

• Knowledge of basic math and ability to follow written procedures.
• Ability to operate standard office equipment and software.
• Strong communication skills with diverse groups and discretion.

Responsibilities

• Compile data from various sources to support departments.
• Coordinate projects and program components for departments.
• Greet visitors and control building access.
• Maintain manuals and electronic records per guidelines and legal requirements.
• Monitor activities for administrators and track deadlines.
• Attend meetings, take minutes, and support attendees.
• Perform clerical tasks such as purchase orders and scheduling.
• Prepare documents (agendas, minutes, reports) for communication and compliance.
• Present information on procedures to orient staff.
• Process time sheets, travel reimbursements, budget transfers, etc.
• Procure supplies for departments to ensure availability of items.
• Represent administrators in their absence to convey information.
• Respond to inquiries from staff, parents, students, and public.
• Schedule a variety of activities and appointments.

Skills

Phone etiquette

Grammar

Office procedures

Records management

Office equipment

Education

High School diploma

Tools

Office software

Job description

North Kansas City Schools Crestview Elementary in Kansas City, Missouri seeks an Administrative Assistant – Class III to provide clerical support to leaders, coordinate records, and manage daily office tasks.

The role involves data compilation, meeting support, scheduling, travel reimbursements, and coordinating departments for over 160 staff, ensuring compliance with guidelines and maintaining confidentiality.