District-Wide Administrative Assistant, Class I (7.5h)

North Kansas City Schools; Kansas City (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

North Kansas City Schools is seeking an Administrative Assistant, Class I to provide district-wide administrative and secretarial support. The role involves coordinating activities, maintaining records, and supporting assigned administrators in a 7.5-hour day, 12-month framework.

Responsibilities include preparing documents, scheduling, meeting coordination, and ensuring compliance with guidelines. Immediate start, open until filled, with duties spanning communications and organizational support

Qualifications

• Knowledge of basic math, ability to read and interpret information.
• Knowledge of grammar, punctuation, and business etiquette.
• Ability to operate standard office equipment and software.
• Ability to schedule activities and maintain records.

Responsibilities

• Compile data from various sources for administrative requirements.
• Coordinate projects and programs to meet deadlines.
• Maintain files and records for up-to-date information and compliance.
• Monitor administrator-related activities to reach targets and dates.
• Attend meetings and record minutes as needed.
• Prepare documents such as correspondence, agendas, minutes, and reports.
• Present information on procedures to orient staff or disseminate information.
• Process documents and reimbursements in compliance with guidelines.
• Procure supplies to maintain availability of items.
• Reconcile budget balances for assigned categories.
• Respond to inquiries from staff, parents, students, and public agencies.
• Schedule appointments, meetings, and travel arrangements.

Skills

Basic math

Business phone etiquette

Grammar and punctuation

Office practices and procedures

Office software

Record keeping

Scheduling

Data gathering

Communication with diverse groups

Confidentiality

Teamwork

Attention to detail

Tools

Microsoft Office

Job description

North Kansas City Schools is seeking an Administrative Assistant, Class I to provide district-wide administrative and secretarial support. The role involves coordinating activities, maintaining records, and supporting assigned administrators in a 7.5-hour day, 12-month framework.

Responsibilities include preparing documents, scheduling, meeting coordination, and ensuring compliance with guidelines. Immediate start, open until filled, with duties spanning communications and organizational support