District-Wide Administrative Assistant I (12 Months)

Young World Physical Education; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

North Kansas City Schools in Kansas City, MO, is seeking an Administrative Assistant – Class I (12 months, 7.5 hours per day) to provide administrative and secretarial support to assigned administrators. The role involves coordinating activities, maintaining records, and preparing various documents to meet district requirements.

The position requires strong organizational skills, the ability to manage multiple tasks, and effective communication with staff, parents, and the public.

Qualifications

• KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.
• SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.
• ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others; work with data utilizing defined but different processes; and operate equipment using standardized methods.

Responsibilities

• Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with administrative requirements.
• Coordinates a variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of assigned Administrator (e.g. account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.
• Processes documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures supplies and materials for the purpose of maintaining availability of required items.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.]
• “Other Functions” includes performing other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job description

North Kansas City Schools in Kansas City, MO, is seeking an Administrative Assistant – Class I (12 months, 7.5 hours per day) to provide administrative and secretarial support to assigned administrators. The role involves coordinating activities, maintaining records, and preparing various documents to meet district requirements.

The position requires strong organizational skills, the ability to manage multiple tasks, and effective communication with staff, parents, and the public.