School Administrative Assistant – Organized, Proactive Support

Sylvania; Harrisburg (Dauphin County); On-site; USD 32,000 - 52,000; Full time

Job summary

Sylvania is seeking a highly organized Secretary to support multiple departments in a busy school environment. This full-time role emphasizes administrative tasks, communications, and proactive support to ensure smooth daily operations.

The ideal candidate will have excellent written and verbal skills, attention to detail, and the ability to manage multiple priorities in a dynamic setting. Strong teamwork and a customer-oriented approach are essential.

Qualifications

• High school diploma or equivalent; admin certification is a plus.
• Experience as secretary or in similar role.
• Proficient in MS Office and office equipment.
• Strong organizational skills with ability to prioritize tasks.
• Excellent verbal and written communication.
• Ability to work independently or in a team.
• Interpersonal skills and customer-focused approach.

Responsibilities

• Answer/direct phone calls and take messages as needed.
• Greet and assist visitors in a welcoming environment.
• Manage schedules; book appointments and coordinate meetings.
• Prepare and distribute correspondence and documents.
• Maintain filing systems for electronic and paper records.
• Assist in presenting materials for meetings.
• Handle mail and packages; manage office supplies.

Skills

MS Office

Communication

Multitasking

Time management

Education

High School Diploma

Office administration certification (plus)

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Sylvania is seeking a highly organized Secretary to support multiple departments in a busy school environment. This full-time role emphasizes administrative tasks, communications, and proactive support to ensure smooth daily operations.

The ideal candidate will have excellent written and verbal skills, attention to detail, and the ability to manage multiple priorities in a dynamic setting. Strong teamwork and a customer-oriented approach are essential.