School Administrative Assistant – Operations & Student Support

Brown Middle School; Newton (MA); On-site; USD 58,000 - 75,000; Full time

Job summary

Brown Middle School in Newton, MA is seeking an Administrative Assistant (NESA - Grade 2) to support multiple academic departments. The role handles clerical tasks, data entry, budgeting support, and office operations under supervision of department heads.

The ideal candidate has strong organizational and communication skills, experience with word processing, spreadsheets, and confidential records, and the ability to manage competing priorities in a fast-paced school setting.

Qualifications

• High school education or equivalent plus 1–2 years clerical experience.
• Solid knowledge of office procedures and terminology.
• Proficiency with word processing, spreadsheets, and databases.
• Strong written and verbal communication with staff and the public.
• Ability to organize, prioritize multiple tasks, and meet deadlines.

Responsibilities

• Provide customer service in person or by phone; relay information on procedures.
• Perform general clerical duties: word processing, copying, filing, data entry, mail.
• Maintain department data, prepare and coordinate reports.
• Monitor materials and office supplies; track department budget.
• Prepare administrative documents: requisitions, invoices, budget transfers.
• Handle attendance tracking and transcript-related tasks as needed.
• Oversee daily department operations and coordinate meetings.
• Interface with parents, teachers, and counselors to ensure timely service.
• Support Naviance processes and college application documentation.
• May assist with substitutes and other secretarial duties during peak workloads.

Skills

Clerical experience

Office procedures

Computer software

Communication skills

Correspondence drafting

Task prioritization

PC operation

Education

High school education

Job description

Brown Middle School in Newton, MA is seeking an Administrative Assistant (NESA - Grade 2) to support multiple academic departments. The role handles clerical tasks, data entry, budgeting support, and office operations under supervision of department heads.

The ideal candidate has strong organizational and communication skills, experience with word processing, spreadsheets, and confidential records, and the ability to manage competing priorities in a fast-paced school setting.