School Administrative Assistant & Office Operations

Newton Public Schools; Newton (MA); On-site; USD 57,000 - 75,000; Full time

Job summary

Newton Public Schools is seeking an Administrative Assistant (NESA - Grade 2) at Brown Middle School in Newton, MA. The role starts immediately and reports to department heads, handling complex secretarial tasks and school ordering.

The position requires high school education with 1–2 years of clerical experience; strong computer skills and the ability to manage multiple tasks are essential. Salary ranges from $57,364 to $74,870 per year with full-time hours.

Qualifications

• High school education and one to two years of clerical/secretarial experience; school experience preferred.
• General knowledge of office procedures and terminology; able to work with department operations.
• Ability to use computer software applications and databases used by the school department.

Responsibilities

• Provide customer service in person or by telephone; inform about departmental procedures.
• Perform general clerical duties: word processing, copying, filing, data entry, answering calls, mail handling.
• Maintain department data, prepare and coordinate reports.
• Manage department budget tracking and ordering, and distribute supplies.
• Prepare administrative documents for requisitions, invoices, budget transfers, and related paperwork.
• Assist with attendance tracking and recordkeeping for teachers and students.
• Oversee daily department operations; schedule meetings and handle inquiries.

Skills

High school education

2 years clerical experience

Effective communication

Task prioritization

Office computer skills

Education

High school diploma

Tools

MS Office

Data entry

Job description

Newton Public Schools is seeking an Administrative Assistant (NESA - Grade 2) at Brown Middle School in Newton, MA. The role starts immediately and reports to department heads, handling complex secretarial tasks and school ordering.

The position requires high school education with 1–2 years of clerical experience; strong computer skills and the ability to manage multiple tasks are essential. Salary ranges from $57,364 to $74,870 per year with full-time hours.