Education Center Administrative Specialist

Adams And Associates Inc; Phoenix (AZ); On-site; USD 29,000 - 34,000; Full time

Job summary

Adams and Associates Inc in Phoenix, AZ is seeking an administrative assistant to provide administrative and technical support to the center. The role requires strong secretarial experience, excellent data handling, and proficiency in office software.

You will maintain records, prepare correspondence, schedule meetings, and coordinate with departments to ensure timely deliverables. The position emphasizes accuracy, confidentiality, and reliable attendance in a busy educational center.

Qualifications

• High School diploma or equivalent required.
• A minimum of three years secretarial or administrative support experience is required.
• Computer literacy and proficiency in Microsoft Office Suite of applications is required.

Responsibilities

• Provide administrative and technical support to the respective department.
• Follow integrity guidelines and ensure no manipulation of student data.
• Conduct research, prepare statistical reports, handle information requests, and perform clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings; may arrange travel as necessary.
• Ensure timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence; drafts, writes and proofs correspondence; maintain quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
• Maintain Center systems and libraries (e.g., CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs).
• Keep area organized, clean, safe and conducive to student/staff success.
• Prepare, coordinate and distribute Center’s weekly newsletter; work with Center staff to obtain articles and highlights; prepare and distribute meeting minutes.
• Produce quality work in a thorough, timely and accurate manner.
• Maintain personal attendance, accountability and productivity; plan and organize assignments to meet goals and deadlines.

Skills

Secretarial experience

Administrative support

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Adams and Associates Inc in Phoenix, AZ is seeking an administrative assistant to provide administrative and technical support to the center. The role requires strong secretarial experience, excellent data handling, and proficiency in office software.

You will maintain records, prepare correspondence, schedule meetings, and coordinate with departments to ensure timely deliverables. The position emphasizes accuracy, confidentiality, and reliable attendance in a busy educational center.