School Administrative Assistant

Applitrack; Crystal Lake (IL); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Paid time off

Medical insurance benefits

Job summary

Crystal Lake School District 47 is seeking a School Administrative Assistant to provide a welcoming front-office presence and support to faculty, parents, and students. The role emphasizes accurate information flow, confidentiality, and efficient office operations across district systems.

The successful candidate will handle phones, run reports, maintain student records (excluding health records), manage supplies, assist in the health office as needed, and collaborate with the administration to

Qualifications

• High School Diploma is required.
• Experience with school information systems is a plus.
• Ability to use Microsoft Office.

Responsibilities

• Answer telephones and take messages for faculty and administration.
• Maintain confidentiality regarding daily events in the building.
• Prepare and maintain student information (excluding health records) and run reports.
• Coordinate office equipment maintenance and upkeep.
• Handle written, verbal, and electronic communications as directed.

Skills

Interpersonal communication

Confidentiality

Organization

Adaptability

Education

High School Diploma

Tools

Microsoft Office

Skyward

Absence Management

Synergy

Job description

Crystal Lake School District 47 currently has an opening for a School Administrative Assistant. The goal of this position is to provide a positive first impression of the school community for all parents/faculty/visitors who enter the building, providing them with information regarding school business, as requested. In addition, this position maintains and implements a variety of office related responsibilities in an effort to assist building administration in the management of the school day.

The ideal candidate will:

• Answer telephones, taking messages for faculty and administration, documenting information regarding student absences, answering questions from parents about daily school activities.
• Maintain an appropriate and high level of confidentiality regarding the daily events that occur throughout the building.
• Prepare and maintain all information related to students (except for health records), including running reports, updating information district systems, and communicating information as needed.
• Facilitate proper working order and upkeep of office equipment including copy machines, walkie-talkies, laminator, shredder, etc.
• Execute all written, verbal, and electronic communication, as directed, including correspondence within building, throughout district, and with the community.
• Process money taken in at the building level, maintain accurate records, and follow established procedures with the district business office.
• Order and distribute office supplies, equipment and related materials.
• Distribute US mail and district mail to building faculty.
• Assist students, parents, staff, and administrators in school related issues on a daily basis.
• Assist in the health office as needed.
• Perform other tasks as assigned by supervisor.

Requirements include:

• High School Diploma,
• Ability to use effective and positive interpersonal communication skills
• Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure
• Demonstration of high levels of flexibility, articulation, concentration, confidentiality, and organization
• Ability to use Microsoft Office
• Familiarity with Skyward, Absence Management and Synergy systems a plus
• Sitting, standing, bending, walking

Hourly Rate: $19.25 plus experience considered. Eligible for paid time off benefits, and medical insurance benefits