Main Office Administrative Assistant

Duneland School Corporation; United States; On-site; USD 19,000 - 25,000; Full time

Job summary

Duneland School Corporation at Jackson Elementary School is seeking a flexible school secretary to handle all secretarial and clerical needs. You will interact with community members, parents, students and staff in a professional, friendly and organized manner.

The role includes greeting visitors, maintaining records, data entry, answering inquiries, coordinating mail and supplies, and assisting with report cards and testing materials. Starting pay is $16.00 per hour, with a 194-day year.

Qualifications

• High school diploma or GED required; educational training preferred.
• Must be flexible and able to take on tasks with teamwork.

Responsibilities

• Greet visitors and operate security devices.
• Attend meetings, document and translate notes as directed.
• Maintain data in the student information system.
• Answer questions via phone, email and in person.
• Take messages and route calls to staff.
• Maintain daily lunch counts and relay to food service.
• Manage student cumulative folders and attendance records.
• Assist with preparing report cards and school reports.
• Assist with distribution, inventory and security of testing materials.
• Maintain supplies and handle school mail.
• Support nurse with health-related issues.
• Serve as district residency information contact.
• Understand basic school financial activities.
• Maintain arrival and dismissal records and assist with district administrators.

Job description

• Date Posted: 9/17/2026
• Location: Jackson Elementary School
• Date Available: when filled
• Closing Date: when filled

SUMMARY OF POSITION:

This position will be responsible for all secretarial and clerical needs of the school. This position requires the person to be very flexible in accepting assigned tasks by their supervisor with a strong sense of teamwork needed. This position will deal with community members, parents, students and staff on a regular basis and will be expected to interact with these publics in a professional, friendly, and organized manner.

Starting Hourly Rate: $16.00

MINIMUM QUALIFICATIONS:

High school diploma or general education degree (GED). Educational training and experience preferred. The responsibilities and duties listed below are representative of the knowledge, skill, and/or ability required. Each essential function is mandatory to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

PRINCIPAL RESPONSIBILITIES AND DUTIES

• Greet all visitors in a friendly and helpful manner while operating all security system devices in accordance with district policy and procedures
• Attend meetings, document and translate notes when directed by supervisor
• Maintain all data in the student information system in an accurate and timely manner
• Dispense information to supervisor and staff when appropriate and or directed
• Answer questions and requests via phone, email and in person
• Take messages, route phone calls and faxes to appropriate staff members
• Maintain daily lunch count and communicate information to food service in a timely manner
• Create, maintain, and supervise all information in relation to student cumulative folders
• Record attendance and maintain all records and reports as it pertains to attendance
• Assist with the preparation of report cards
• Prepare and maintain reports as directed by the principal
• Assist with distribution, inventory, and security of all testing materials
• Maintain/order/distribute supplies for the staff, based on individual building needs
• Receiving/distributing U.S. and interschool mail
• Assist school nurse with student and staff health related issues
• Serve as the school's contact for district residency information
• Basic understanding of school financial activities
• Create and maintain arrival and dismissal records, updating as needed.
• Assist where needed as directed by district administrators

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Demonstrate interpersonal skills necessary to deal tactfully and effectively with persons at all levels in order to develop and maintain productive relationships with all publics
• Ability to learn new skills quickly and assimilate into daily work
• Ability to maintain high level of confidentiality both inside and outside the corporation
• Ability to work independently and in a team environment
• Ability to multi-task with attention to detail
• Proficiency in the use of all clerical technology, i.e. copiers, phone
• Proficiency in the use of and the ability to learn all clerical software, i.e. Microsoft Office
• Demonstrate organizational and time management skills
• Perform all other duties as assigned by immediate supervisor

SPECIAL REQUIREMENTS

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is protected from outside weather conditions, but not necessarily from temperature changes. There are no environmental hazards indicated for this position.

Equipment:

This position is required to maintain a working knowledge of all clerical equipment. A basic knowledge of operations for computers, printers, telephone systems, fax machines and copiers is required.

Hours:

This position is typically expected to work 194 days per year. Summer hours/days may be adjusted per the direct supervisor to assure adequate coverage to meet the demands of the School and job.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, and taste or smell. The employee must frequently lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The Duneland School Corporation is committed to a policy of non-discrimination and equal opportunity in all employment practices. Candidates will be screened, interviewed and employed based upon the successful candidate's qualifications, background, experience and needs of the Duneland School Corporation. Offers of employment are contingent upon the results of personal background

Applicants selected for interviews will be contacted individually.