Administrative Support Assistant

Talentify; Village of Highland Falls (NY); On-site; USD 42,000 - 63,000; Full time

Job summary

West Point Middle School in the DoWEA system seeks a diligent administrative support specialist to handle student registration, attendance, records maintenance, and related processes on site at West Point, NY. The role supports school operations and maintains accurate data files and audit trails.

Responsibilities include assembling registration packets, updating grades and enrollment data, preparing reports, managing calendar and appointments, and acting as property custodian for non-expendable

Qualifications

• U.S. citizenship required.
• Male applicants born after 1959 must complete Selective Service.
• Direct deposit of pay required.
• Background investigation and suitability determination.
• Tier 1 Childcare Checks due to interaction with youth under 18.
• Ability to lift up to 40 pounds and perform light physical duties.

Responsibilities

• Perform a variety of school administrative support functions (registration, attendance, records maintenance).
• Assemble and distribute registration materials and handbooks.
• Enter grades, attendance, tuition, and transfer data into the system.
• Prepare reports for school administration and staff.
• Serve as property custodian and maintain inventory for non-expendable items.
• Record supply transactions and maintain audit trails.
• Maintain school calendar and schedule staff appointments.

Skills

Administrative support

Data entry

Record maintenance

Report preparation

Calendar management

Inventory control

Tools

Student information system

Data entry software

Job description

About the Position:

West Point Middle School (WPMS) is part of the Department of War Education Activity (DoWEA), which operates 191 schools in 14 districts located in 12 foreign countries, seven states, Guam, and Puerto Rico. WPMS currently includes grades six through eight, totaling about 150 students.
This position is covered by the DD 2396 FEA-SR Classified Federal Education Association Stateside Region bargaining unit.

Duties

• Perform a variety of school administrative support functions, such as student registration, student attendance, academic records maintenance, tuition status, and other related processes.
• Assemble and distribute family student registration packets including a student schedule and hand book, regulations, a health record form, and other forms that might be required.
• Enter grades, attendance, tuition, and transfer information to update students' data files.
• Prepare reports for school administration and other personnel .
• Serve as property custodian maintaining a perpetual inventory of non-expendable property and supply records for durable items in the school.
• Identify equipment requiring repair or maintenance.
• Record all supply transactions in an automated system and that copies of documents are filed appropriately to maintain an adequate automated and hard-copy audit trail.
• Maintain school calendar and schedule appointments for staff.

Requirements

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
• Proof of U.S. Citizenship required.
• Direct deposit of pay is required.
• One year probationary period may be required.
• Appointment subject to a suitability/fitness determination, as determined by a background investigation.
• This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.
• This work requires regular walking, bending, standing, carrying or lifting items up to 40 pounds, lifting above shoulder height boxes weighing 40 pounds, and unloading/loading vehicles. Weight-handling equipment is available for heavier loads.