Attendance/Registrar

Westfield Washington School District; United States; On-site; USD 35,000 - 48,000; Full time

Job summary

Westfield Washington School District at Westfield Middle School is seeking a Registrar / Attendance Secretary. The role includes attendance management, student records, and transcript processing, supporting the principal and director.

The position requires handling PowerSchool data, maintaining confidentiality, and communicating effectively with families and staff. Workdays are 247 days/year with 7.5 hours/day, reporting to the Principal.

Qualifications

• Must be dependable, professional and able to maintain confidentiality.
• Possess interpersonal skills.
• Ability to plan, organize and problem solve.
• Knowledge of various software programs.
• Ability to communicate effectively orally and in writing.
• Ability to complete reports, research and/or computed data and record results in a clear , concise manner.
• Ability to plan, organize, and evaluate office operations to maintain efficient and effective work flow.

Responsibilities

• Assist the Adminstration with attendance, discipline and suspension notifications.
• Act as liaison to the Hamilton County Juvenile Detention Center in assuring that school work is provided for incarcerated students.
• Post period by period student attendance in PowerSchool. Update as needed from attendance line, sign-in/out sheet and clinic.
• Run daily attendance report for absences and tardies. Follow up with phone calls to parents for absent students. Complete tardy slips and forward to the Principal.
• Compile information for students requesting prearranged absences (which is for other educational activity requests) and forward to the principal for approval.
• Send out weekly attendance letters.
• Process all transcript requests, ESSR requests and letter of recommendation from counselor(s).
• Maintain student database for all student requests.
• Update and maintain PowerSchool student database.
• Maintain records for current and withdrawn students.
• Maintain Special Education records.
• Process report cards.
• Assist Director in maintaining course information in PowerSchool.
• Work with Administrator(s) to compile information and complete state reports.
• Prepare mailing for the Governor/CHIPS data to the IDOE.
• Process transcripts and maintain user abilities on the DOCUFIDE website.
• Update and maintain diploma types in PowerSchool database.
• Process social security paperwork for students.
• Process withdrawn student records requests.
• Prepare graduate and withdrawal files for archiving.

Skills

Dependable

Interpersonal skills

Confidentiality

Planning and organization

Problem solving

Software proficiency

Written and oral communication

Reporting and data entry

Office operations management

Tools

PowerSchool

DOCUFIDE

Job description

• Date Posted: 10/16/2026
• Location: Westfield Middle School
• Date Available: 11/02/2026

WESTFIELD MIDDLE SCHOOL 6th Grade Campus

REGISTRAR / ATTENDANCE SECRETARY

Supervisor: Principal

Terms: 247 days/year, 7.5 hours/day

Essential Functions:

Attendance Secretary

• Assist the Adminstration with attendance, discipline and suspension notifications.
• Act as liaison to the Hamilton County Juvenile Detention Center in assuring that school work is provided for incarcerated students.
• Post period by period student attendance in PowerSchool. Update as needed from attendance line, sign-in/out sheet and clinic.
• Run daily attendance report for absences and tardies. Follow up with phone calls to parents for absent students. Complete tardy slips and forward to the Principal.
• Compile information for students requesting prearranged absences (which is for other educational activity requests) and forward to the principal for approval.
• Send out weekly attendance letters.

Registrar

• Process all transcript request, ESSR requests and letter of recommendation from counselor(s).
• Maintain student database for all student requests.
• Update and maintain PoweSchool student database.
• Maintain records for current and withdrawn students.
• Maintain Special Education records.
• Process report cards.
• Assist Director in maintaining course information in PowerSchool.
• Work with Administrator(s) to compile information and complete state reports.
• Prepare mailing for the Governor/CHIPS data to the IDOE.
• Process transcripts and maintain user abilities on the DOCUFIDE website.
• Update and maintain diploma types in PowerSchool database.
• Process social security paperwork for students.
• Process withdrawn student records requests.
• Prepare graduate and withdrawal files for archiving.

Qualifications Skills and Abilities:

• Must be dependable, professional and able to maintain confidentiality.
• Possess interpersonal skills.
• Ability to plan, organize and problem solve.
• Knowledge of various software programs.
• Ability to communicate effectively orally and in writing.
• Ability to complete reports, research and/or computed data and record results in a clear , concise manner.
• Ability to plan, organize, and evaluate office operations to maintain efficient and effective work flow.