School Accounts Payable & Vendor Contracts Specialist

Summit Management Consulting; Kimball Township (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

Summit Management Consulting, LLC seeks an Accounts Payable Specialist to support day-to-day AP and purchasing for multiple schools, handling invoices, payments, POs, vendor documents, and contract tracking. You will serve as a key contact for school staff and vendors, assist with reporting, reconciliations, audits, and training while maintaining compliant financial operations.

This full-time, on-site role based in Kimball, Michigan requires attention to detail, strong Excel skills, and the

Qualifications

• Associate’s or in Accounting, Finance, Business Administration, or a related field (preferred).
• Minimum of three years of accounting experience.
• Proficiency in SMART systems (preferred).
• Strong understanding of accounting principles and financial reporting.
• Excellent attention to detail and accuracy.
• Good organizational and time management skills.
• Discretion with confidential information.
• Strong communication and customer service skills.
• Advanced proficiency in Microsoft Excel.

Responsibilities

• Monitor AP emails, organize invoices, and process approved invoices through the finance system for all schools.
• Process recurring invoices including EduStaff, WillSub, utilities, food service suppliers, and POs.
• Perform scheduled check runs and process EFT payments for utilities, suppliers, and other vendors.
• Monitor payments for unorthodox, unallowable, or inconsistent purchases and practices.
• Process Purchase Orders and serve as the school's primary contact for major vendors such as Amazon, School Specialty, and Staples.
• Assist schools with Amazon ordering and finding local vendors for maintenance needs.
• Process Prepaid Checks for ACH payments processed by schools monthly.
• Obtain Certificate of Insurance from service providers and track vendor contracts and expirations.
• Notify CFO or building admins of upcoming contract expirations.

Skills

Attention to detail

Vendor management

Organizational skills

Communication skills

Discretion

Time management

Education

Associate degree in Accounting/Finance

Bachelor's degree in related field (preferred)

Tools

SMART systems

Excel (Advanced)

MS Office

Job description

Summit Management Consulting, LLC seeks an Accounts Payable Specialist to support day-to-day AP and purchasing for multiple schools, handling invoices, payments, POs, vendor documents, and contract tracking. You will serve as a key contact for school staff and vendors, assist with reporting, reconciliations, audits, and training while maintaining compliant financial operations.

This full-time, on-site role based in Kimball, Michigan requires attention to detail, strong Excel skills, and the