Accounts Payable Specialist

W3Global; Farmington Hills (MI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Job summary

W3Global is seeking an organized Accounts Payable Specialist in Farmington Hills, MI to manage AP operations, subcontractor compliance, and job cost tracking. The role requires meticulous recordkeeping, attention to detail, and the ability to manage multiple priorities while handling invoices, purchase orders, vendor payments, and expense reporting.

The successful candidate will work on-site at the corporate office, support the transition to electronic purchasing workflows, and collaborate with

Qualifications

• Experience processing accounts payable and vendor invoices.
• Familiar with three-way matching and PO-based invoicing.
• Experience with subcontractor compliance and COIs is a plus.
• Ability to manage multiple deadlines and projects.
• Strong recordkeeping and communication skills.

Responsibilities

• Process supplier and subcontractor invoices using three-way matching against purchase orders and receiving tickets.
• Obtain required project manager or overhead approvals for invoices and expense coding.
• Collect and verify conditional and unconditional lien waivers before subcontractor payments.
• Track joint-check agreements, where applicable.
• Process vendor payment runs through check and ACH.
• Reconcile vendor statements and manage 1099 reporting.

Skills

Accounts payable

Invoices processing

Subcontractor management

Job cost tracking

Vendor payments

Organizational skills

Attention to detail

Job description

Job Summary

One of our clients in the construction and mechanical contracting industry is seeking an organized and detail-oriented Accounts Payable Specialist to manage accounts payable operations, subcontractor compliance, job cost tracking, and employee expense reporting. The ideal candidate will have strong organizational skills, the ability to manage multiple priorities, and experience working with invoices, purchase orders, vendor payments, and financial documentation.

Location: Farmington Hills, MI

Employment Type: Full-Time, On-Site

Salary Range: based on experience

Reports To: Controller

Key Responsibilities

Accounts Payable

• Process supplier and subcontractor invoices using three-way matching against purchase orders and receiving tickets.
• Obtain required project manager or overhead approvals for invoices and expense coding.
• Collect and verify conditional and unconditional lien waivers before subcontractor payments.
• Track joint-check agreements, where applicable.
• Process vendor payment runs through check and ACH.
• Reconcile vendor statements and manage 1099 reporting.

Subcontractor Compliance

• Maintain accurate subcontractor compliance records, including certificates of insurance (COIs), W-9 forms, licenses, and retainage records.
• Monitor documentation requirements to support compliance with company policies and payment procedures.

Job Cost Accounting Support

• Ensure accurate job cost coding for all invoices.
• Enter and track purchase orders and subcontract commitments to maintain up-to-date committed cost records.
• Reconcile committed costs against actual costs by project.
• Provide accurate, timely job cost reports and supporting information to project managers.

Employee Expense Reporting

• Administer the corporate credit card program and employee expense reimbursement process.
• Ensure compliance with expense policies and proper accounting treatment for all expenses.
• Review expense submissions for accuracy, completeness, and appropriate approvals.

Purchasing Software Implementation

• Participate as a key team member in transitioning from manual purchasing processes to an electronic procurement and approval system.
• Support implementation activities and improvements to purchasing workflows.

Additional Responsibilities

• Collaborate with team members on daily accounting and administrative tasks.
• Perform other duties as assigned to support business operations.

Qualifications

• Previous accounts payable experience preferred.
• Experience in the construction, mechanical contracting, or general contracting industry preferred.
• Familiarity with vendor invoices, purchase orders, subcontractor payments, and job cost accounting is beneficial.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, competing priorities, and deadlines.
• Strong recordkeeping, communication, and problem-solving skills.

Work Environment

• Full-time, on-site position at the company's corporate office in Farmington Hills, Michigan.
• Competitive annual salary depending on experience.

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off