Scholarships & Grants Programs Coordinator - Hybrid

Indyhunger; Indianapolis (IN); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Generous PTO and holidays

Job summary

Independent Colleges of Indiana (ICI) seeks a Program Operations Coordinator to provide administrative, operational, and programmatic support for its scholarship and grant portfolio. This entry-level, full-time role is based in Indianapolis and operates in a hybrid work environment.

You will maintain records, assist with financial reconciliation, coordinate events, and serve as a key contact for recipients, member colleges, and partners.

Qualifications

• Bachelor's degree, preference for ICI member schools and Lilly Endowment Community Scholarship Program.
• Excellent organizational skills including attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, prioritize deadlines, and work independently.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Maintain accurate records for scholarship recipients across programs.
• Maintain secure, audit-ready program files (electronic and physical).
• Track scholarship payments and stipends; assist with financial reconciliation.
• Monitor deadlines and participant requirements; support reporting for partners.
• Coordinate distribution of notifications, announcements, and program materials; assist with local messaging.
• Respond to inquiries via email and phone with exceptional customer service.

Skills

Organization

Communication

Multitasking

Attention to detail

Discretion

Customer service

Microsoft Office

Word

Excel

Outlook

PowerPoint

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Independent Colleges of Indiana (ICI) seeks a Program Operations Coordinator to provide administrative, operational, and programmatic support for its scholarship and grant portfolio. This entry-level, full-time role is based in Indianapolis and operates in a hybrid work environment.

You will maintain records, assist with financial reconciliation, coordinate events, and serve as a key contact for recipients, member colleges, and partners.