Scholarly Activity Coordinator

University of California, Riverside; California (MO); On-site; USD 65,000 - 99,000; Full time

Job summary

The Scholarly Activity Coordinator at UC Riverside School of Medicine supports undergraduate medical education programs and scholarly activity initiatives. You will coordinate curriculum activities, student research programs, learner assessments, and program communications while partnering with faculty and students.

The role emphasizes compliance, accreditation, and continuous program improvement, with initial onsite work and potential hybrid schedule after six months.

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• 2–4 years of related experience, preferably with medical students.
• Knowledge of health professions education policies and regulatory requirements.
• Strong communication, interpersonal, and organizational skills.
• Ability to develop working relationships and manage complex calendars.
• Experience with data reporting and program accreditation.

Responsibilities

• Coordinate program operations including teaching and learning activities, curricula, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
• Track submission and approval of IRB applications for students.
• Monitor scholarly activity conferences and research opportunities for medical students.
• Support the Director of Student Scholarly Activities and medical education research endeavors.

Skills

Excellent organizational skills

Strong communication

Interpersonal skills

Multi-tasking

Analytical thinking

Problem solving

Team collaboration

Education

Bachelor's degree in related area

Job description

Position Information

The UCR School of Medicine (SOM) Undergraduate Medical Education (UME) Department is seeking a highly organized and collaborative Scholarly Activity Coordinator to support the delivery of undergraduate medical education programs and scholarly activity initiatives. This position serves as a key administrative partner to faculty, students, and program leadership by coordinating curriculum activities, student research programs, scholarly activity milestones, educational events, learner assessments, and program communications. The incumbent plays an important role in ensuring the efficient operation of medical education programs while supporting compliance, accreditation, and continuous program improvement in an innovative academic medical environment. The full salary range for the Scholarly Activity Coordinator is $65,062.08 - $98,950.32 annually. However, the pay scale for this position is up to $80,283 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. This position will work fully onsite at the UCR campus during the first six-month probationary period. After that, the position may be eligible to transition to a hybrid schedule of 3 days onsite / 2 days remote.

Requirements

Educational Requirements

Degree. Bachelor's degree in related area and/or equivalent experience/training.

Experience Requirements

• Years of related experience can be satisfied by working with postgraduate students, internship placement, scheduling of students, working within a clerkship program, graduate education program or by performing work in an administrative role coordinating programs and schedules.
• 2 - 4 years of related experience.
• Prior experience working with medical students.

Minimum Requirements

• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars/schedules requires extremely well organized and detail oriented precision.
• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
• Ability to multi-task.
• Skills in judgment, decision-making and problem solving.
• Ability to demonstrate professional behavior by exhibiting sound work habits, having thorough knowledge of policies/procedures, employing proper communication between programs and departments.
• Promotes teamwork and provides a sense of leadership by participating in various integral committees with the department and the institution.

Preferred Qualifications

• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
• Knowledge of college/school policies, procedures and requirements.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

Department Custom Scope

Responsibilities for the Scholarly Activity Coordinator to include overall support for scholarly projects, tracking and monitoring of submission and approval of IRB applications by students, tracking of new and recurring research conferences, and tracking of research opportunities for medical students. Provide support for the Director of Student Scholarly Activities, students in the MD program, Evidence Based Medicine (EBM) thread, and medical education research endeavors by faculty. Should have familiarity with human subjects research processes and clinical health sciences research.