Executive Administrative Specialist

University of California-Riverside; Riverside (CA); On-site; USD 68,361 - 109,244; Full time

Job summary

The University of California-Riverside is seeking a highly skilled Executive Administrative Specialist to provide comprehensive analytical and administrative support. In this hybrid role, with three days onsite and two days remote, you will serve as a central resource and liaison for management and faculty.

The position requires strong organizational skills, the ability to manage executive calendars, and expertise in coordinating events. The expected pay scale is up to $86,422 annually, based on various considerations.

Qualifications

• Must have current work authorization for UCR staff position.
• Experience in an academic health or medical school setting is preferred.

Responsibilities

• Research and synthesize complex data for proposals.
• Manage sophisticated executive calendars.
• Coordinate travel and high‑level events.
• Serve as a departmental guide on fiscal and administrative policies.
• Provide high‑level analytical, project management, and administrative support.

Skills

Strong organizational and interpersonal skills

Ability to thrive in a fast-paced environment

High level of discretion and sound judgment

Job description

Overview

The Division of Biomedical Sciences at the UC Riverside School of Medicine—dedicated to bridging the gap between basic science research and clinical medicine while addressing healthcare disparities in Inland Southern California—is seeking a highly skilled and adaptable Executive Administrative Specialist to provide comprehensive, high-level analytical, project management, and administrative support. In this critical role, you will serve as a central operational resource and liaison for senior management, faculty, and staff by researching and synthesizing complex data for proposals, managing sophisticated executive calendars, coordinating travel and high-level events, and serving as a departmental guide on fiscal and administrative policies.

Responsibilities and Duties

• Research and synthesize complex data for proposals.
• Manage sophisticated executive calendars.
• Coordinate travel and high‑level events.
• Serve as a departmental guide on fiscal and administrative policies.
• Provide high‑level analytical, project management, and administrative support to senior management, faculty, and staff.

Qualifications

• Strong organizational and interpersonal skills.
• Thrives in a fast‑paced environment with shifting priorities.
• Maintains the highest level of discretion and sound judgment within an academic health or medical school setting.
• Current work authorization when accepting a UCR staff position; unable to sponsor or take over sponsorship of an employment Visa for staff.

Compensation and Work Arrangement

Full salary range: $68,361.12 - $109,244.16 annually. Expected pay scale for this position is up to $86,422 annually. Base salary offers are based on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. This is a hybrid position, with three days onsite and two days remote.

Other Information

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.