Administrative Assistant-Pathways

University of California, Riverside; California (MO); Hybrid; USD 39,950 - 57,859; Full time

Job summary

University of California, Riverside is seeking an Administrative Assistant for Pathway Programs. The role requires at least four years of related administrative experience in a university setting, with a Bachelor's degree in a related field.

It offers grant-funded work through 2029, initially onsite for six months, then a potential hybrid schedule (3 days on campus, 2 days remote). Attendance at weekly meetings and several events is expected.

Qualifications

• Minimum of four (4) years of related administrative experience, or an associate degree plus two years of related experience.
• Bachelor's degree in a related field is required.
• Demonstrated administrative experience in a university or higher education environment.

Responsibilities

• Provide wide-ranging administrative support for Pathway Programs and the department.
• Coordinate procurements, web recharges, travel, events, and budget tracking.
• Process reimbursements and maintain accurate records.
• Support unit retreats, meetings, and logistics for staff and faculty.

Skills

Organizational skills

Time management

Communication skills

Teamwork

Confidentiality

Education

Bachelor's degree in related field

Tools

Word

Excel

PowerPoint

Job description

Position Information

Recruiting for an administrative support position in Pathway Programs. Demonstrated administrative experience in a university or higher education environment is required. This is a grant-funded position and continued funding is contingent upon future grant renewals. Current grant funding for this position is projected through October 1, 2029. Please note: this position will be fully onsite at the UCR campus during the first six-month probationary period. After that, the position may be eligible to transition to a hybrid schedule of 3 days onsite / 2 days remote. Additionally, the position requires in-person attendance for weekly Tuesday meetings and approximately three to five special events each year, as well as other in-person activities as needed. The full salary range for the Administrative Assistant-Pathways is $29.35 - $42.06 per hour. However, the expected pay scale for this position is up to $35.26 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Position Information

Recruiting for an administrative support position in Pathway Programs. Demonstrated administrative experience in a university or higher education environment is required. This is a grant-funded position and continued funding is contingent upon future grant renewals. Current grant funding for this position is projected through October 1, 2029. Please note: this position will be fully onsite at the UCR campus during the first six-month probationary period. After that, the position may be eligible to transition to a hybrid schedule of 3 days onsite / 2 days remote. Additionally, the position requires in-person attendance for weekly Tuesday meetings and approximately three to five special events each year, as well as other in-person activities as needed. The full salary range for the Administrative Assistant-Pathways is $29.35 - $42.06 per hour. However, the expected pay scale for this position is up to $35.26 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in a related field.

Experience Requirements

Experience

A minimum of four (4) years of related experience or an associate degree and two years of related experience is required.

Required Experience

Demonstrated administrative experience in a university or higher education environment.

Minimum Requirements

• Exceptional organizational, time management and general office management skills. Ability to prioritize and meet deadlines working with frequent interruptions. Ability to work on multiple assignments and manage time effectively to ensure deadlines are met in a fast-paced office.
• Ability to work within a team and establish and maintain cooperative working relationships. Ability to interact effectively as an individual and a team member with department staff, faculty, students and outside community members.
• Ability to maintain confidentiality, exercise discretion and sound judgment.
• Excellent oral, written, presentation, and interpersonal communication skills. Skill in communicating effectively and professionally using tact and diplomacy with a diverse population.
• Demonstrated ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Demonstrated skill in creating and editing documents in word processing applications using advanced features and creating spreadsheets and reports using Word, Excel, Power Point or other software applications.
• Skill in accurate record keeping with strict attention to detail.
• Ability to work with people from diverse cultural backgrounds

Preferred Qualifications

• Knowledge of University policies and procedures related to procurement practices, equipment management, general accounting practices, account reconciliation, travel and entertainment reimbursement.

Additional Information

• In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
• UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Department Custom Scope

Under the supervision of the Financial Operations Manager (FOM), coordinates, oversees, and/or performs a wide variety of financial and administrative support activities for the School of Medicine (SOM) Pathway Programs within the Department of Student Affairs. Provides support for the day-to-day various administrative support functions within the department. Initiates procurements, web recharges, travel coordination, event coordination, budget tracking, and processes reimbursements. The Administrative Assistant will provide primary support for assigned unit retreats, staff unit meeting, activity logistics, programmatic and team building events, etc. Responsible for documenting, communicating, and disseminating departmental, campus, and UC policies and guidelines to unit staff/faculty; fostering and sustaining appropriate customer/client relations. This position is supported by grant-funded Pathway Programs, including the California Medicine Scholars Program (CMSP). Current grant funding for this position is projected through October 1, 2029. Continuation of the position beyond that date is subject to the availability of funding and programmatic needs. This position begins as fully on-site during the required six-month probationary period. Upon successful completion of probation, the position is eligible for a hybrid work arrangement (typically three days on campus and two days remote), subject to departmental and operational needs. The position requires in-person attendance for weekly Tuesday meetings and approximately three to five special events each year, as well as other in-person activities as needed.