Scheduling Excellence Manager

Ascension; Tulsa (OK); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Health coverage

403(b) retirement plan

Paid time off & holidays

Tuition reimbursement

Employee Assistance Program

Parental leave

Pet insurance (optional)

Job summary

Ascension's St. John Medical Center in Tulsa, OK seeks a Scheduling Leader to drive scheduling strategy and governance across the Labor Management department.

The role oversees implementation of scheduling best practices, partners with clinical and operational leaders to meet staffing targets and labor budgets, and leads initiatives to improve schedule integrity and KPI performance. This on-site position offers growth opportunities, a comprehensive benefits package, and a focus on equitable

Qualifications

• High School diploma equivalency with 2 years of cumulative experience or higher education.
• Associate's or Bachelor's degree required.
• 4 years of applicable cumulative job-specific experience required.

Responsibilities

• Provides enterprise leadership for advancing scheduling strategy, standards, and performance across Ascension.
• Oversees implementation/sustainment of scheduling best practices and partners with leaders to meet staffing targets and budgets.
• Leads initiatives to strengthen schedule integrity, reduce premium labor, and promote equitable scheduling processes.
• Oversees scheduling governance, performance monitoring, and continuous improvement across ministries.

Skills

Scheduling operations

Workforce management

Staff coordination

Education

High School diploma equivalency

Associate's degree

Bachelor's degree

4 years of applicable cumulative job specific experience

Tools

UKG

Job description

• Schedule: Monday-Friday | Onsite greater than 50% of the work week
• Eligible for an annual bonus incentive

Your future role at a glance

• Location: Tulsa, OK
• Facility: St. John Medical Center
• Department: Labor Management
• Schedule: Monday-Friday | Onsite greater than 50% of the work week
• Eligible for an annual bonus incentive

How you’ll make an impact in this role

• Provides enterprise leadership for advancing scheduling strategy, standards, and performance across Ascension.
• Responsible for overseeing the implementation/ sustainment of scheduling best practices, and partnering with operational and clinical leaders to ensure alignment with staffing targets, labor budgets, and patient care needs.
• Leads initiatives that strengthen schedule integrity, reduce premium labor, and promote equitable and transparent scheduling processes.
• Provides oversight of scheduling governance, performance monitoring, and continuous improvement initiatives to advance Scheduling Excellence across ministries.
• Responsible for working with market schedulers to improve schedule quality, timeliness, accuracy and completeness and ensure key performance indicators (KPIs) are met in these areas.

Education

What minimum requirements you’ll need

• High School diploma equivalency with 2 years of cumulative experience OR Associate's degree/Bachelor's degree OR 4 years of applicable cumulative job specific experience required.

Additional Preferences

• Healthcare industry background is highly preferred.
• 3+ years of experience in scheduling operations, workforce management, or staff coordination is required.
• Experience with an enterprise scheduling platform (such as UKG) is preferred.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

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