Scheduling Coordinator

Air Comfort, Inc; Renton (WA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, dental, vision, and life保险

Paid vacation

Paid sick time

6 paid holidays

Job summary

Alliance Building Services is seeking a Scheduling Coordinator to ensure staffing across locations and events. The role suits dependable, detail-oriented individuals who support teams in a fast-paced environment.

Responsibilities include coordinating coverage for absences, approving time-off, maintaining availability data, and reporting staffing needs. 1 year of scheduling experience, strong MS Office skills, and high attention to detail are required.

Qualifications

• At least 1 year of scheduling or operations support experience.
• Strong phone skills with high call volume.
• Excellent organization to manage multiple priorities.
• Excellent verbal and written communication.
• High attention to detail in data entry.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• High school diploma required; associate's degree preferred.
• Spanish language fluency is a plus.

Responsibilities

• Coordinate and assign coverage for absent staff based on needs.
• Review and approve time-off requests and ensure coverage.
• Maintain and update a database of employee availability.
• Respond promptly to absenteeism and realign staff.
• Provide daily staffing reports to management and audit needs.
• Update account lists and communicate changes.
• Coordinate with supervisors and Payroll for clock in/out adjustments.
• Facilitate field supply orders and communicate delivery details.
• Serve as primary contact for the Ambassador Program for new employees.
• Distribute and manage monthly Safety Topics for field staff.
• Support operations with assorted administrative tasks.

Skills

Scheduling

Phone Skills

Organizational Skills

Communication

Data Entry

MS Office

Education

High School Diploma or Equivalent

Associate's Degree or Higher Preferred

Tools

Outlook

Word

Excel

Job description

Alliance Building Services is a leading provider of janitorial, maintenance, and facility support services, dedicated to delivering exceptional service to clients. As a Scheduling Coordinator, you will play a vital role in ensuring seamless staffing operations across multiple locations and events. This position is ideal for individuals who are dependable, detail-oriented, and passionate about supporting teams in a dynamic, fast-paced environment.

Responsibilities

• Coordinate and assign coverage for absent staff based on operational needs and staffing plans.
• Review and approve employee time-off requests, ensuring adequate coverage at all times.
• Maintain and update a database of employee availability for scheduling purposes.
• Respond promptly to notifications of absenteeism and realign staff as needed.
• Provide daily staffing reports to management and perform weekly audits of staffing needs.
• Regularly update account lists and communicate changes to relevant staff members.
• Contact supervisors regarding missed work clock in/outs and coordinate with Payroll for necessary adjustments.
• Facilitate field supply orders and communicate delivery details to staff.
• Serve as the primary contact for the Ambassador Program for new employees.
• Distribute and manage monthly Safety Topics for field staff.
• Support operations with various administrative tasks as assigned.

Qualifications

• At least 1 year of experience in scheduling, operations support, or a related field.
• Strong phone skills with high volume calls.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy in data entry and documentation.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• High school diploma or equivalent required; associate's degree or higher preferred.
• Spanish language fluency is a plus.

Schedule

• Sunday: 8:30-5 PM
• Monday-Thursday: 10:30-7:00 PM

Compensation

$25.00–$27.00 per hour, based on experience and qualifications.

Benefits

• 401(k) plan with company matching
• Medical, dental, vision, and life insurance for employees and their dependents
• Paid vacation, accrued based on hours worked
• Paid sick time, accrued based on hours worked
• 6 paid holidays (holiday pay eligibility after 90 working days)