Scheduling Coordinator

The Caregiving Company; The Woodlands (TX); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

PTO

Performance-based incentives

Health, Dental, Vision insurance

Job summary

The Caregiving Company is seeking a Scheduling Coordinator in The Woodlands, TX to ensure client shifts are staffed by managing caregiver schedules and real-time coverage. You will match caregivers to clients based on skills, availability, and compatibility while handling last-minute changes and call-outs.

The role emphasizes organization, quick problem-solving, and clear communication in a fast-paced environment, with full-time hours and a pay range of $20.00–$24.00 per hour.

Qualifications

• 2+ years of scheduling, dispatch, or coordination experience.
• Strong organizational and time management skills.
• Ability to multitask in a fast-paced environment.
• Excellent communication and problem-solving abilities.
• Experience with Google Suite and scheduling software.
• Healthcare or home care experience preferred.

Responsibilities

• Build and maintain weekly caregiver schedules.
• Match caregivers to clients based on skills, availability, and needs.
• Respond to call-outs, no-shows, and last-minute changes.
• Secure shift coverage quickly to avoid gaps in care.
• Communicate schedule updates with caregivers and clients.
• Maintain accurate and up-to-date scheduling records.
• Monitor coverage, overtime, and caregiver utilization.
• Coordinate with recruiting team on staffing needs.
• Participate in the On-Call rotation.
• Organize and maintain proper client and caregiver records.

Skills

Scheduling experience

Organizational skills

Time management

Communication skills

Problem-solving

Multitasking

Tools

Google Suite

Scheduling software

Job description

Description

Pay: $20.00–$24.00 per hour

Job Description

The Scheduling Coordinator is responsible for ensuring all client shifts are consistently staffed by managing caregiver schedules and coordinating real-time coverage. This role focuses on matching caregivers to clients based on skillset, availability, and compatibility while maintaining flexibility to respond to call-outs, schedule changes, and urgent staffing needs.

The Scheduling Coordinator builds and maintains weekly schedules, communicates updates with caregivers and clients, and works to ensure continuity of care. This position plays a critical role in delivering a reliable and high-quality client experience by minimizing gaps in coverage and optimizing caregiver utilization.

The ideal candidate is highly organized, solution-oriented, and thrives in a fast-paced environment. They are able to think quickly, communicate clearly, and solve problems under pressure while managing multiple priorities.

Responsibilities

• Build and maintain weekly caregiver schedules
• Match caregivers to clients based on skills, availability, and needs
• Respond to call-outs, no-shows, and last‑minute changes
• Secure shift coverage quickly to avoid gaps in care
• Communicate schedule updates with caregivers and clients
• Maintain accurate and up‑to‑date scheduling records
• Monitor coverage, overtime, and caregiver utilization
• Coordinate with recruiting team on staffing needs
• Participate in the On‑Call rotation
• Organize and maintain proper client and caregiver records

Qualifications

• 2+ years of scheduling, dispatch, or coordination experience
• Strong organizational and time management skills
• Ability to multitask in a fast‑paced environment
• Excellent communication and problem‑solving abilities
• Experience with Google Suite and scheduling software
• Healthcare or home care experience preferred

Schedule

Full‑time, Monday–Friday with on‑call rotation

Benefits

• PTO
• Performance-based Incentives
• Optional Health, Dental, and Vision Insurance