Scheduling Coordinator

Eagleville Hospital; Norristown (Montgomery County); On-site; USD 42,000 - 70,000; Full time

Job summary

Eagleville Hospital in Norristown, PA is seeking a Staffing, Scheduling and Payroll Coordinator to coordinate nursing staff schedules across all patient care areas. You will collaborate with Nursing Operations, Nurse Managers, and the CNO to ensure optimal coverage and efficient payroll processes.

You will publish six-week service-line schedules, assign and approve staff, coordinate external agency and PRN/per diem assignments, and manage PTO/vacation requests to maintain coverage.

Qualifications

• Two years of experience in acute care and/or behavioral health.
• Experience with scheduling, payroll and related computer systems.
• High School Diploma or GED.

Responsibilities

• Coordinate nursing staff schedules for all patient care areas with Nursing Operations.
• Publish six-week service-line schedules.
• Assign and approve staff, coordinate external agency and PRN/per diem work.
• Manage PTO and vacation requests to ensure coverage.
• Prepare payroll reports for Nurse Managers and CNO approval.
• Produce staffing reports and maintain Paycom scheduling system.
• Collaborate to optimize nurse staffing across the organization.

Skills

Scheduling

Payroll

Nursing staffing

Staff coordination

Education

High School Diploma or GED

Tools

Paycom scheduling

Job description

The Staffing, Scheduling and Payroll Coordinator is responsible for coordination of nursing staff schedules for all patient care areas in collaboration with Manager, Nursing Operations, Nurse Managers, Nursing Supervisors and Vice President, Nursing/Chief Nursing Officer (CNO). The Coordinator generates and publishes six (6) week service-line schedules with Manager, Nursing Operations. Working collaboratively with Nurse Managers and Nursing Supervisors, the Coordinator solicits, assigns and approves staff to fill gaps in the schedule, coordinates external agency and PRN/per diem assignments, manages call outs and flexes staff to align with patient census, acuity and staffing requirements. The Coordinator manages approved staff paid time off (PTO) and prime vacation requests to assure appropriate staff coverage. The Coordinator prepares payroll reports for the Nurse Managers and/or CNO approval. To monitor and improve nursing staffing performance, the Coordinator produces and distributes standardized staffing reports and maintains the Paycom scheduling system. The Coordinator’s role is integral to the team effort to optimize nurse staffing across the organization.

Experience:

• Minimum of two (2) years working in acute care and/or behavioral health setting.
• Previous experience working with scheduling, payroll and other computer systems.

Education:

• High School Diploma or GED Certificate required.