Scheduling Coordinator

Universal Technical Institute; Mooresville (NC); On-site; USD 34,440 - 39,950; Full time

Benefits offered by this job

$25 - $29 per hour

Paid Training

FREE UTI or Concorde Tuition for you &

Medical/Dental/Vision/Life Ins/STD & 1

401K, Paid Holidays, Paid Time Off

Paid Parental Leave

Job summary

Universal Technical Institute in Mooresville, NC is hiring an Enrollment Scheduling Assistant to manage course schedules and enrollments in partnership with the Education team. The role requires high attention to detail, strong communication, and the ability to work in a structured, high-detail environment.

You will process scheduling tasks in the student information system, assist students with changes, and help ensure accurate reporting for campus operations.

Qualifications

• High school diploma or GED required.
• 2 years’ experience in administrative role with complex tasks.

Responsibilities

• Establishes course schedules with Education team to optimize student densities.
• Processes scheduling tasks within the student information system.
• Assists students with scheduling and communicates modifications to staff and students.
• Processes changes related to enrollment status and program.
• Maintains student records and ensures proper documentation.
• Evaluates double coursing to meet guidelines.
• Processes articulation and challenge test requests.
• Finalizes student starts for accurate reporting.
• Executes enrollment agreements for program changes.
• May back up Registrar duties at some campuses.
• Other duties as assigned.

Skills

Communication

Organization

10-key data entry

Problem solving

Multi-tasking

Collaboration

Education

High school diploma or GED

Job description

Overview

This position assists in maximizing enrollment by performing all tasks related to scheduling, including establishing and communicating course schedules, assisting students in enrolling into all courses within their program and adjusting established schedules, and communicating with students regarding their course load and other pertinent subjects. The ideal candidate will have a high level of technical problem solving and ingenuity and will enjoy working in a high-detailed environment. Drive, determination and a self-disciplined approach to achieving results that meet established standards of quality and accuracy are necessary for success in this job.

What We Offer:

• $25 - $29 per hour
• Paid Training
• FREE UTI or Concorde Tuition for you AND your Immediate Family
• Medical/Dental/Vision/Life Ins/STD & LTD Ins
• 401K, Paid Holidays, Paid Time Off
• Paid Parental Leave

Responsibilities

• Establishes course schedules in partnership with the Education team to ensure proper student densities and minimize students being out of school.
• Processes all scheduling tasks within the student information system.
• Assists students with all activities related to scheduling and communicates with administration and students appropriately regarding scheduling modifications.
• Processes all student changes related to student enrollment status and program.
• Maintains student records and monitors activity to ensure that documentation is prepared and distributed appropriately.
• Evaluates students who are double coursing to ensure they meet necessary guidelines to double course
• Processes articulation and challenge test requests.
• Finalizes all student starts to ensure accurate reporting for campus starts that are critical to internal and external reporting.
• Fully executes enrollment agreements for program changes and re-enrolls.
• May serve as back up to Registrar (depending on campus location).
• Other duties as assigned.

Qualifications

Education / Experience

• High school diploma or completion of GED required.
• 2 years’ experience in administrative position with responsibility for complex administrative assignments involving spreadsheets and/or analytical reasoning and problem solving.

Skills

• Excellent communication skills and customer service skills.
• Demonstrated, strong organizational skills.
• Knowledge of basic computing and word processing applications. Intermediate speed in 10-key.
• Critical thinking skills and strong planning skills.
• Ability to collaborate effectively with other departments.
• Ability to multi-task in a fast paced environment with tight deadlines

Abilities

• Must be able to lift, carry, push, or pull up to 5 pounds or less 5% of the workday
• Must be able stoop, kneel, crouch, or crawl 5% or less of the workday
• Must be able to talk, see, hear, concentrate, think, learn and reason for all of the workday
• Must be able to sit and walk or otherwise move around for prolonged periods throughout the workday.
• Must be able to use a keyboard and do manual tasks for prolonged periods throughout the workday.

Work Environment

• Work is performed indoors in a climate-controlled environment.

About Us:

It’s all about the reputation. 55+ years of experience, trusted by 35+ industry leading brands, 16 campuses, 5 technical schools. But it’s not all about the numbers. Here at Universal Technical Institute and its family of schools, we care about YOU. We care about making a change in the lives of our employees and our students. We’re on a mission to expand our reach and increase our impact, one life at a time and that starts with yours...Come and be a part of our legacy!