Scheduling Coordinator

Trilogy Health Services; Crawfordsville, Indiana, Tallahassee (IN, PA, FL); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking organization dedicated to enhancing long-term care services. This role involves supporting the Director of Health Services in managing nursing operations, ensuring compliance with regulations, and fostering a culture of servant leadership. You'll coordinate staffing, oversee schedules, and provide high-quality care to residents. With a commitment to diversity and inclusion, this company offers a rewarding environment where your contributions truly matter. If you’re passionate about making a difference in the lives of others, this opportunity is perfect for you.

Qualifications

• Effective communication and problem-solving skills are essential.
• Knowledge of governmental regulations and compliance is crucial.
• Strong organizational skills for managing multiple tasks.

Responsibilities

• Assist in planning and directing nursing services and programs.
• Manage staffing needs and coordinate employee schedules.
• Ensure compliance with health regulations and documentation.

Skills

Mathematical and analytical skills

Project management

Knowledge of laws and regulations

Servant leadership

Organization and attention to detail

Conflict resolution

Education

C.N.A, QMA/KMA/Med Tech certification, or LPN/RN license

Tools

SmartLinx

ICIMS

KeyStats

Job description

JOIN TEAM TRILOGY

Duties and Responsibilities

1. Assist the Director of Health Services (DHS) in planning, developing, organizing, implementing, evaluating, and directing the nursing service department, including its programs and activities, in accordance with current rules, regulations, and guidelines governing the Health Campus.
2. Develop methods for coordinating nursing services with other resident services to ensure continuity of care.
3. Participate in facility surveys (inspections) conducted by authorized government agencies as directed by the DHS or the Executive Director.
4. Create and post the campus' four-week Master schedule following the Campus Hourly Scheduling policy.
5. Adjust staffing as needed based on budget, census, calls-offs, and pre-planned leaves.
6. Manage and support employee PTO requests, holiday rotations, and shift trades.
7. Generate required postings such as BIPA, daily assignment sheets, and monthly schedules.
8. Manage nursing hours (PPD) and staff ratios relative to census.
9. Monitor overtime with the goal of reducing or eliminating it.
10. Oversee Time and Attendance systems, including attendance points, buy-backs, and SPUs for cash and STARS.
11. Anticipate staffing needs, recruit, and collaborate with Employee Services to minimize open positions.
12. Maintain and monitor Preceptor needs.
13. Utilize Smartlinx functionalities for posting and filling shifts, and employee communication.
14. Meet with new employees to review schedules and onboarding needs.
15. Assist with onboarding coordination and training classes.
16. Adhere to scheduling standards, Smartlinx use, and best practices.
17. Assist with Fit testing, COVID testing, Biometric screening, PPD, etc.
18. Provide direct nursing care as necessary.
19. Ensure complete and accurate resident documentation in MatrixCare.
20. Order and stock supplies.
21. Conduct shift rounds to review staffing levels.

Position Overview

Skills:

• Mathematical and analytical skills for data gathering, discrepancy analysis, and adjustment.
• Project management from conception to evaluation, managing multiple tasks and deadlines.
• Knowledge of state, federal, and industry laws and regulations.
• Development of servant leadership culture and high ethical standards.
• Strong organization and attention to detail.
• Conflict resolution skills.

Abilities:

• Effective communication, both oral and written; problem-solving skills.
• Proficiency with office equipment and software for correspondence, communication, and data management.
• Diplomacy in dealing with personnel, residents, families, visitors, agencies, vendors, and the public.
• Maintain confidentiality and professionalism.
• Ability to analyze reports and ensure regulatory compliance.
• Organize, prioritize, and track multiple tasks efficiently.
• Work independently and collaboratively.
• Provide high-quality customer service in a fast-paced environment.

Knowledge of:

• Governmental laws, regulations, and guidelines relevant to long-term care.
• Budgets and PPD sets.
• SmartLinx, ICIMS, and KeyStats systems (preferred).
• Regulatory compliance across responsibilities.
• Unencumbered C.N.A, QMA/KMA/Med Tech certification, or LPN/RN license in the state of employment.

Location

US-IN-Crawfordsville
Wellbrooke of Crawfordsville
517 Concord Road
Crawfordsville, IN

Text a Recruiter

Lezley [phone]

Life at Trilogy

Careers close to home and your heart. Since 1997, we've been making long-term care better for residents and more rewarding for team members. Recognized as a Fortune Best Place to Work in Aging Services, a Great Place to Work, and one of Glassdoor's Top 100 Companies, we embrace diversity, inclusion, and support your full potential.

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As an equal opportunity employer, we prohibit discrimination and harassment of any kind. A criminal record check is required by law for employment.