Scheduling Coord

Florida Medical Clinic Orlando Health; Saint Petersburg (FL); On-site; USD 22,000 - 30,000; Full time

Job summary

Orlando Health is seeking a Scheduling Coordinator to handle patient and provider scheduling, rescheduling, and cancellations. The role requires attention to scheduling criteria, strong communication, and familiarity with scheduling systems, including data entry and coding knowledge.

The position emphasizes customer service, punctual attendance, and adherence to policy, with an expectation of professional appearance and teamwork.

Qualifications

• High school diploma or equivalent required.
• Must complete Orlando Health medical terminology course within 90 days of hire.
• One year of retail, customer service or health care experience.
• Computer experience required.

Responsibilities

• Provide scheduling information and criteria to expedite patient preparation.
• Be proactive, listen, and offer alternatives when needed.
• Exhibit superb telephone etiquette and professional communication.
• Support patient-first philosophy in all interactions.
• Use registration and scheduling systems; perform data entry as needed.
• Maintain knowledge of ICD-9/ICD-10 and CPT codes as necessary.
• Review schedules daily and communicate changes to staff.
• Meet productivity, quality, and customer service goals.
• Identify and resolve customer service issues; follow up as needed.
• Adhere to Orlando Health appearance policy and attendance policies.

Skills

Computer experience

Education

High school diploma or equivalent

Orlando Health medical terminology course within 90 days of hire

Job description

Summary

The Scheduling Coordinator will communicate regularly with physicians, which may include, patients, ancillary and surgical areas to involve scheduling, rescheduling, and cancellation of single/multiple tests and procedures.

Essential Functions

• Provide accurate information of department/procedure specific scheduling criteria to expedite patient preparation, arrival location and time.
• Be proactive with all customers by actively listening, showing a caring attitude and offering alternatives when necessary.
• Demonstrate superb telephone etiquette, team player attitude and professional communication skills at all times.
• Understands the importance Orlando Health places on providing exemplary customer service with a Patient First Philosophy
• Exhibits working knowledge in the use of all registration, scheduling systems, and Web based resources.
• Knowledge of computer applications, multi-line telephone system, printers, copy fax machines, which may include required data entry.
• Maintains basic understanding of the medical needs during the screening process for scheduling an appointment.
• Consistently reviews the schedules daily and communicates all changes to appropriate staff.
• Consistently meets departmental goals for productivity, quality and customer service standards set by Orlando Health.
• Maintains a working knowledge of ICD-9 (ICD-10) and CPT codes, as deemed necessary.
• Identifies customer service issues and resolves or initiates necessary follow-up.
• Adheres to all portions of the Orlando Health Professional Appearance Policy at all times.
• Maintains regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Maintains regular communication with the practices regarding scheduling matters, as deemed necessary.
• Attends departmental meetings/in-services and participates in process improvement initiatives.
• Assume the responsibility for professional growth and development.

Education/Training

• High school graduate or equivalent.
• Must complete Orlando Health medical terminology course within 90 days of hire.

Licensure/Certification

• None.

Experience

• One (1) year of retail, customer service or health care.
• Computer experience required.