Scheduling Analyst-Crude - 8042

ICSI.; Georgia; Hybrid; USD 85,000 - 125,000; Full time

Job summary

ICSI is seeking a Scheduling Analyst-Crude in Houston, TX. This W2 contract role requires on-site training 5 days a week, with one remote day after training.

You will review SAP nominations, ensure timely accruals, and help cleanup inventory transactions to reflect accurate plant movements. The analyst will work with Schedulers, Accounting, and the Trade Support group to monitor inventory builds, run SAP S/4 reports, resolve Discrepancy Error Workbench cases, and support month-end close.

Qualifications

• Bachelor’s Degree and 5+ years in a similar role.
• Proficient with MS Excel, Word, Outlook.
• Experience with SAP S/4 is preferred.

Responsibilities

• Monitor and verify inventory transactions in SAP S/4.
• Run SAP S/4 reports to monitor inventory builds/draws.
• Collaborate with Schedulers, Accounting, and Trading to ensure proper reflection in records.
• Review DEW requests and assist in resolution.
• Provide backup review for DEW requests when needed.
• Prepare reconciliation reports for management review.
• Identify inventory process improvements and assist in month-end close.

Skills

MS Excel

Communication skills

Analytical skills

Team collaboration

Education

Bachelor’s Degree

Tools

SAP S/4

Job description

**Position: Scheduling Analyst-Crude
Position Type: W2 Contract - No Benefits
Position Location: Houston, TX

Description:

Will be required to be on site 5 days a week during training, after training is complete contractor will be allowed 1 remote day.

Due to the extensive cleanup of inventory-related transactions in SAP for Heavies, additional support is needed to review transactions and execute system corrections. This role is intended to help move the team toward a more real-time process for reviewing and correcting intra-month inventory activity. In addition, the position will support secondary cost reviews and approvals, quantity disputes, claims, and risk-related questions involving SAP, demurrage, and marine costs.

This position is primarily responsible for ensuring the volumetric accuracy of scheduled product movements. The Scheduling Analyst works closely with Schedulers and Accounting throughout the month, as well as during month-end close, to ensure SAP nominations are updated in a timely manner, manual accruals are executed accurately, system or ticketing errors are corrected, and all necessary cleanup activities are completed so inventory is accurately reflected in SAP.

• Monitor and verify the accuracy of all transactions related to product movements in accordance with accounting standards within SAP S/4.
• Run various SAP S/4 reports to monitor inventory builds and draws and routinely analyze data throughout the month.
• Work closely with the managed service provider, scheduling team, and traders to ensure positions and trades are properly reflected in accounting records.
• Review complex Discrepancy Error Workbench (DEW) requests escalated by Schedulers from Back Office and Volumetric Accounting and assist in identifying the appropriate resolution.
• Serve as a backup reviewer for Discrepancy Error Workbench (DEW) requests when a Scheduler is out of the office.
• In collaboration with the Trade Support group, assist Schedulers with troubleshooting when nominations do not produce the intended inventory effect in SAP and help provide resolution.
• Prepare reports and summaries of reconciliation findings for management review.
• Track and communicate trends or recurring issues that may impact inventory accuracy and assist in developing solutions.
• Identify opportunities for process improvements in scheduling practices.
• Assist with the direct resolution of discrepancies during high-intensity periods, including month-end close.
• Secondary costs, including logging and approving invoices
• Quantity disputes, including reviewing, verifying accuracy, and making necessary corrections
• Claims support, including assistance with the claims process and resolution
• Risk-related questions, including support related to SAP, demurrage, and marine costs
• Backup scheduling as well

Required Qualifications:

• Bachelor’s Degree
• 5 or more years of experience in a similar role
• Proficient computer skills (MS Excel, Word, Outlook)

Preferred Qualifications:

• Experience running financial and inventory reports in SAP
• 2 or more years as a scheduler in the oil and gas industry
• Excellent written and oral communication skills as well as reading comprehension abilities
• Strong organizational skills
• Strong problem solving and analytical skills
• Ability to prioritize demands from multiple departments
• Self-motivated, effective team player
• Possess a customer service mentality and willingness to address internal client needs
• Ability to work in a fast paced, deadline driven environment