Crude Oil Scheduler

Petro Papa; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Paid Time-Off

401(k) Retirement Plan with match

Educational Reimbursement

Parental Bonding Time

Employee Discounts

Job summary

Petro Papa is seeking a Crude Oil Scheduler in Dallas, TX. The role involves scheduling and coordinating crude oil movements, monitoring inventories, and ensuring accurate contract management. Ideal candidates will possess at least five years of industry experience and a Bachelor’s degree in a related field.

The position requires strong interpersonal skills and proficiency in MS Excel, along with a comprehensive benefits package including medical and dental insurance, paid time off, and a retirement plan with matching.

Qualifications

• Minimum five years of job-related and industry experience.
• Ability to perform various assignments related to the marketing department.
• Intermediate to advanced skills in MS Excel.

Responsibilities

• Schedule and coordinate daily and monthly crude oil movements.
• Monitor assigned crude inventories and manage communications.
• Ensure accuracy of contract information and invoices.

Skills

Basic to intermediate computer skills in MS Excel

Strong interpersonal skills

Effective written and verbal communication

Ability to multi-task

Intermediate level mathematical calculations

Education

Bachelor’s degree in a technical or related field

Tools

SAP SD/MM, TSW knowledge

Job description

Job Duties

• Schedules and coordinates daily & monthly crude oil movements on assigned transportation carriers and into assigned refineries and at all trading points, including bulk and lease purchasing
• Monitors assigned crude inventories which may include daily monitoring of crude movements and inventory positions, communicating with appropriate departments, and optimizing assigned crude inventories
• Reviews and monitors receipts, deliveries, and exchange balances with trading partners
• Works with appropriate refinery personnel at the assigned refinery to manage tank levels outside and inside the refinery if necessary.
• Provides timely responses and reactions during unplanned situations including short and/or long term supplier volume changes, pipeline throughput reductions, and refinery run rate changes
• Serves as backup to other schedulers within the organization’s scheduling group including extended rotations with other schedulers
• Analyzes bill of lading (BOL) and/or batch ticket information as needed to resolve measurement and/or quality disagreements with customers and stakeholders.
• Liaises with third‑party pipeline companies and/or carriers on tariffs, expansion, or other policy matters that affect the company as it relates to the assigned product inventory.
• Reviews and ensures the accuracy of contract information in the assigned system and that contract obligations are fulfilled.
• Ensures accuracy of all invoices and cumulative balances are kept at a minimum, working with other departments to facilitate timely crude movements, invoicing, and payments.
• Manages and maintains good working relationships with customers, exchange partners, suppliers, and/or third‑party personnel, working with traders and schedulers to maximize crude movements and values for the Company depending on assigned crude inventory and refinery.
• Resolves service issues with common carrier pipeline
• Maintains close communication with the Crude Scheduling Manager and other key personnel, keeping them informed of conditions, activities, and trends in area of responsibility that may have an impact on the business and works closely with Manager to capture market values.

Other Job Duties May Include:

• Reviews all company contracts and pricing for accuracy, completion, and delivery promptly.
• Acts as liaison with traders, customers, and other departments regarding contracts and pricing.
• Creates and maintains agreements and master data customer, vendor, and contract forms (deal sheets).
• Updates and maintains a procedure manual.
• Ensures accuracy of all invoices and cumulative balance are kept at a minimum.
• Ensures accuracy of all customs reporting related to movement of scheduled crude oil.
• Obtains all customer/vendor information to set up master data in SAP.
• Liaises with other departments such as Refinery, Credit, Marketing, Sales, Accounting, Tax, and Data Integrity to ensure assigned customers receive excellent customer service.
• Ensures contract and pricing documentation is compliant with Audit and SOX requirements.
• Handles all aspects of issue resolution and facilities clearing month‑end errors.

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Crude Oil Scheduler position located in Dallas, TX.

Experience

A minimum of five years of job‑related and industry experience is required.

A minimum of a Bachelor’s degree, in a technical or related field is required.

Required Skills

Ability to perform a variety of assignments as they relate to the marketing department and multi‑task. Basic to intermediate computer skills particularly in MS Excel to provide written reports and spreadsheets as well as the ability to learn new programs. Strong interpersonal skills with the ability to effectively communicate with others, both written and verbal communication; customer service is necessary to create mutual respect with peers and a positive work environment. Intermediate to advanced computer skills particularly in MS Excel to provide written reports and spreadsheets as well as the ability to learn new programs. Ability to maintain positive and productive working relationships within the department and with other departments. Intermediate reading and writing skills; ability to perform intermediate‑level mathematical calculations.

Preferred Skills

SAP SD/MM, TSW knowledge is preferred.

Work Conditions

Office‑based with up to 30% travel by land and air required. Subject to all weather and varying road conditions.

Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well‑being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time‑Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.