Scheduling Administrative Assistant

Engineering Consulting Service; Knoxville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

ECS Group of Companies is seeking an administrative scheduler in Knoxville, Tennessee. The role involves coordinating scheduling with contractors and technicians, assigning staff to tasks, and tracking progress to ensure on-time completion.

Responsibilities include document processing, data entry, and supporting other administrative staff. A high school diploma or GED is required, with an associate degree considered a plus, and a valid driver’s license if driving for ECS subsidiaries.

Qualifications

• 1 year of related experience required.
• High school diploma or GED required; associate degree is a plus.
• If driving for ECS subsidiary, a valid driver’s license is required.
• Dependable, detail-oriented, organized, able to multi-task and meet deadlines.
• Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required.
• Excellent oral and written communication skills required.

Responsibilities

• Assist with scheduling operations and communicating with contractors and technicians daily.
• Take scheduling requests, assign personnel, monitor progress, and follow up to ensure arrival and completion.
• Document processing and transmission, including word processing, data entry, filing, reports, and scanning.
• Provide backup to other administrative personnel during PTO, lunch breaks, training, etc.
• Perform other clerical tasks as required.

Skills

Scheduling coordination

Multi-tasking

Communication skills

Data entry

Education

High school diploma or GED

Associate degree is a plus

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
• Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Qualifications

• 1 year of related experience
• High school diploma or GED required
  • Associate degree is a plus
• If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required
• Dependable, detail-oriented, organized, ability to multi-task and meet deadlines
• Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required
• Excellent oral and written communication skills required

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.