Scheduling Administrative Assistant

ECS Southeast, LLP; Knoxville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

ECS Southeast, LLP seeks an organized scheduling assistant to support daily operations in Knoxville, TN. You will communicate with contractors and technicians, take scheduling requests, assign personnel, monitor progress, and ensure timely completion of tasks.

Additional duties include document processing, data entry, filing, report assembly, and handling phones and mail. 1 year of related experience and a high school diploma or GED are required; an associate degree is a plus.

Qualifications

• 1 year of related experience.
• High school diploma or GED required.
• Associate degree is a plus.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
• Dependable, detail-oriented, organized, ability to multi-task and meet deadlines.
• Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required.
• Excellent oral and written communication skills required.

Responsibilities

• Assist with scheduling operations, including communicating with contractors and technicians daily.
• Take scheduling requests, assign personnel, monitor progress, and follow up to ensure completion.
• Document processing and transmission tasks: word processing, data entry, filing, reports, and scanning.
• Provide backup to other administrative personnel during PTO, lunch breaks, or training.
• Perform other clerical tasks as required.

Skills

Dependable

Detail-oriented

Multi-tasking

Oral and written communication

Education

High school diploma or GED

Associate degree

Tools

MS Office

Word

Excel

PowerPoint

Job description

Responsibilities

• The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis


• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested


• Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.


• You may also perform other clerical tasks as required

Qualifications

• 1 year of related experience


• High school diploma or GED required
  
  
  
  • Associate degree is a plus
  
  
  
  


• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required


• Dependable, detail-oriented, organized, ability to multi-task and meet deadlines


• Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required


• Excellent oral and written communication skills required

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2026) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.