Scheduling Administrative Assistant

Engineering Consulting Service; Chantilly (VA); On-site; USD 32,000 - 37,000; Full time

Job summary

ECS Group of Companies in Chantilly, VA is seeking an Administrative Assistant to support scheduling operations and daily communications with contractors and technicians. You will take scheduling requests, assign personnel, track progress, and confirm arrivals and completions.

You’ll also handle document processing, word processing, data entry, filing, and answering phones in a on-site office environment. The role requires a HS diploma, 1 year of experience, and MS Office proficiency; a valid

Qualifications

• Requires 1 year of related experience.
• High school diploma or GED required; associates degree a plus.
• Valid driver’s license if driving for ECS subsidiary.
• Dependable, detail-oriented, organized; able to multi-task and meet deadlines.
• Proficiency with computers and MS Office (Word, Excel, PowerPoint).
• Excellent oral and written communication skills.

Responsibilities

• Assist with scheduling operations and daily communications with contractors and technicians.
• Take scheduling requests, assign personnel, monitor progress, and confirm arrivals/completions.
• Handle document processing and transmission; word processing, data entry, filing, and reports.
• Provide backup support to other administrative personnel during PTO or training.
• Perform other clerical tasks as required.

Skills

MS Office proficiency

Oral and written communication

Detail oriented

Multi-tasking

Organizational skills

Time management

Education

High school diploma or GED

Associate degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
• Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Qualifications

Required Qualifications

• 1 year of related experience
• High school diploma or GED required
  • Associate degree is a plus
• If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required
• Dependable, detail-oriented, organized, ability to multi-task and meet deadlines
• Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required
• Excellent oral and written communication skills required

The expected pay range for this role and location is $23.50 -$26.50/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.