Scheduling Administrative Assistant

ECS Group of Companies; Knoxville (TN); On-site; USD 35,000 - 55,000; Full time

Job summary

ECS Group of Companies in Knoxville, TN, seeks an Administrative Scheduling Assistant to support daily scheduling operations for contractors and technicians. You will coordinate requests, assign staff, and track progress to ensure completion of tasks, while handling document processing and routine office duties.

Strong MS Office skills and a reliable, detail-oriented work style are essential. You will provide backup support during PTO, lunch breaks, and training periods, and a high school

Qualifications

• 1 year of related experience.
• High school diploma or GED required.
• Associate degree is a plus.
• If driving for ECS subsidiary, a valid driver’s license is required.
• Dependable, detail-oriented, organized, ability to multi-task and meet deadlines.
• Proficiency with computers and MS Office (Word, Excel, PowerPoint) required.
• Excellent oral and written communication skills required.

Responsibilities

• Assist with scheduling operations, including communicating with contractors and technicians on a daily basis.
• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested.
• Document processing and transmission in a timely manner: word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during PTO, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Skills

Oral communication

Written communication

Multitasking

Organizational skills

Time management

Education

High school diploma or GED

Associate degree a plus

Tools

MS Office

Job description

• The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
• Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Responsibilities

• The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
• Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Required Qualifications

• 1 year of related experience
• High school diploma or GED required
• Associate degree is a plus
• If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required
• Dependable, detail-oriented, organized, ability to multi-task and meet deadlines
• Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required
• Excellent oral and written communication skills required

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer.