Scheduling Coordinator

T E C Industrial Inc; East Orange (NJ); On-site; USD 60,174,000 - 65,904,000; Full time

Job summary

T E C Industrial Inc in East Orange, NJ is seeking a highly organized Scheduling Coordinator to manage staffing for residential homes and day programs. You will develop weekly and monthly schedules, cover weekend on-call shifts, and ensure all shifts are filled across multiple locations.

The role requires a High School diploma, 2 years of scheduling experience, and strong Microsoft Office skills; UKG experience is preferred. This is a full-time, on-site position in the New Jersey area.

Qualifications

• High School Diploma
• 2 years of high volume scheduling (Group Home scheduling preferred)
• Knowledge of Microsoft Office
• UKG experience, preferred
• Organization skills and record keeping

Responsibilities

• Develop and maintain weekly and monthly staffing schedules across our residential homes, in home supports and day programs, ensuring seamless operations and quality care
• Serve as a key resource during rotating weekend on-call coverage
• Coordinate staffing assignments across multiple locations, proactively ensuring every shift is covered and every team member is set up for success
• Reassign and redeploy Direct Support Professionals (DSPs) as operational needs evolve, keeping programs running smoothly
• Monitor new hire pipelines and open shifts, identifying and resolving staffing gaps before they impact the people we serve
• Manage callouts, absences, PTO requests, and emergency coverage with efficiency
• Maintain accurate, up-to-date staffing rosters and ensure schedules are communicated clearly and on time
• Lead the coordination of new home block schedules, playing an integral role in program growth and expansion
• Monitor overtime utilization and recommend smart staffing adjustments that balance operational needs with fiscal responsibility
• Keep employees and managers informed with clear, timely communication around schedule changes and staffing updates
• Play a welcoming role in the onboarding experience for new hires by coordinating their initial schedules and helping them feel supported from day one

Skills

Scheduling

Organization

Microsoft Office

UKG experience

Education

High school diploma

Tools

UKG

Job description

• Location Main St.,East Orange, NJ, 07018,United States
• Base Pay $21.00 - $23.00 / Hour
• Employee Type Full Time
• Required Degree High school

About the Role

Are you a highly organized, solutions-driven professional who thrives in a fast-paced, mission-driven environment? We are looking for a passionate and dedicated Scheduling Coordinator to play a pivotal role in ensuring our residential homes and programs are fully staffed and supported. This is a meaningful opportunity to make a direct impact on the lives of individuals we serve while building a rewarding career in human services.

Requirements

• High School Diploma
• 2 years of high volume scheduling (Group Home scheduling preferred)
• Knowledge of Microsoft Office
• UKG experience, preferred
• Organization skills and record keeping

What You'll Do

Workforce Scheduling & Coverage

• Develop and maintain weekly and monthly staffing schedules across our residential homes, in home supports and day programs, ensuring seamless operations and quality care
• Serve as a key resource during rotating weekend on-call coverage
• Coordinate staffing assignments across multiple locations, proactively ensuring every shift is covered and every team member is set up for success
• Reassign and redeploy Direct Support Professionals (DSPs) as operational needs evolve, keeping programs running smoothly
• Monitor new hire pipelines and open shifts, identifying and resolving staffing gaps before they impact the people we serve
• Manage callouts, absences, PTO requests, and emergency coverage with efficiency
• Maintain accurate, up-to-date staffing rosters and ensure schedules are communicated clearly and on time
• Lead the coordination of new home block schedules, playing an integral role in program growth and expansion
• Monitor overtime utilization and recommend smart staffing adjustments that balance operational needs with fiscal responsibility

Employee Support

• Keep employees and managers informed with clear, timely communication around schedule changes and staffing updates
• Play a welcoming role in the onboarding experience for new hires by coordinating their initial schedules and helping them feel supported from day one