Operations Scheduler & Training Coordinator

Socket.dev; McMinnville (OR); On-site; USD 40,000 - 49,000; Full time

Benefits offered by this job

$4,000/month salary

Job summary

Essential Services LLC in McMinnville, Oregon, is seeking a Coordinator Support to assist the Service Coordinating Department with scheduling, trainings, documentation and day-to-day administrative tasks in a full-time, in-office role.

You will coordinate DSP shifts, manage records in Monday.com and Paylocity, track follow-ups, and maintain clear communication with DSPs, clients and internal teams while adapting to changing priorities.

Qualifications

• Must be at least 21 years of age.
• Strong verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple tasks and follow-ups.
• Ability to work efficiently and adapt to changing priorities.
• Strong attention to detail and accuracy.
• Comfortable learning and working across multiple software systems.
• Must meet required DHS background check requirements.

Responsibilities

• Scheduling and Shift Coverage: Assist with filling open and vacant DSP shifts and communicate schedule changes.
• Administrative Support: Data entry, document preparation, and record maintenance for the Service Coordinating Department.
• Training Coordination: Schedule and track PBSP and Nursing Delegation trainings; update dates and requirements.
• Client and DSP Support: Track quarterly client check-ins and follow-ups and communicate needs.
• Task and Workflow Support: Monitor deadlines; support changing priorities and timely completion.
• Communication and Collaboration: Maintain professional communication with DSPs, clients and internal teams; coordinate with HR, Payroll, Training and leadership.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Data confidentiality

Background check

Job description

Essential Services LLC in McMinnville, Oregon, is seeking a Coordinator Support to assist the Service Coordinating Department with scheduling, trainings, documentation and day-to-day administrative tasks in a full-time, in-office role.

You will coordinate DSP shifts, manage records in Monday.com and Paylocity, track follow-ups, and maintain clear communication with DSPs, clients and internal teams while adapting to changing priorities.