Scheduler

State of Wisconsin; Union Grove (IL); On-site; USD 26,000 - 37,000; Part time

Benefits offered by this job

Benefits package

Job summary

State of Wisconsin’s Southern Wisconsin Center in Union Grove is seeking a part-time Scheduler to plan and post daily work rosters for 350+ staff in a 24/7 facility. The role requires coordinating vacations, leave, and cross-building staffing while handling staff inquiries.

The position offers a rotating 3:30pm–12:00am schedule every other weekend, paid probation, and access to the state benefits package. DHS background checks and TB testing are required before start.

Qualifications

• Experience providing customer service and information requests.
• Strong computer skills including Excel, Word, Outlook and data navigation.
• Ability to interpret policies and schedules and communicate clearly.

Responsibilities

• Prepare, maintain and coordinate vacation calendars for staff.
• Maintain accurate leave accounting and respond to schedule queries.
• Coordinate staff scheduling between buildings.
• Ensure schedules are posted and accessible to staff.

Skills

Customer service

Data navigation

Microsoft Office

Tools

Excel

Word

Outlook

Access

Scheduling software

Job description

Introduction

Looking to start a rewarding new career? Join our team as a Scheduler at the Wisconsin Department of Health Services (DHS), Southern Wisconsin Center (SWC)! This part-time position will work 48 hours over a 2-week period (3:30pm to 12:00am) on a rotating schedule that includes every other weekend. This recruitment may be used to fill future vacancies on all shifts, both full and part-time. As an employee of the State of Wisconsin, you'll have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months. Leave time is pro-rated for part-time employees based on hours worked
• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service. Exceptional pension plan with at least a 7.25% employer match in 2027 with a lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Well Wisconsin Wellness Program
• Public Service Loan Forgiveness Program employer.

SWC is a state-operated Intermediate Care Facility for Individuals with Intellectual Disabilities. Located in Union Grove, Wisconsin, near Milwaukee/Racine/Kenosha.

SWC provides a wide variety of programs and services designed to assist and prepare individuals to live successfully in the setting that best meets their needs. SWC brings together a rich history and state of the art treatment approaches for the new millennium. Click here to see what working at SWC is all about!

Position Summary

As a SWC Scheduler, you will be responsible for determining scheduling needs and preparing and posting work schedules for over 350 employees in a 24-7 facility. Duties include:

Duties

• Preparing, maintaining and coordinating vacation calendars for staff.
• Maintaining accurate leave accounting.
• Coordinating staff scheduling between buildings.
• Answering staff questions regarding schedules.

Salary Information

The starting pay is $23.16 per hour, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as an Office Operations Associate and is in pay schedule and range 02/10.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

All appointees will be required to receive a TB test, which will be administered by Southern Wisconsin Center or medical personnel approved by the facility prior to their start date.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

Minimally qualified applicants will have both of the following:

• Experience utilizing computer programs (e.g., Excel, Word, Outlook, Access, etc.) for tasks such as creating documents or spreadsheets, navigating and interpreting data, email correspondence, record keeping, etc. An excel test will be required.
• Experience providing customer service performing tasks such as providing information, answering questions, responding to customer requests, etc.

Well-qualified applicants will also have one or more of the following:

• Experience using scheduling software to create schedules.
• Experience interpreting and implementing policies and procedures.
• Experience scheduling employees in a 24/7 facility.
• Experience establishing a work schedule and filling vacant shifts.

Your letter of qualifications is limited to 1 page(s) and your resume is limited to 2 pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

DHS is an Equal Opportunity and Affinity Employer. Veterans are encouraged to apply. For complete information on Veterans' hiring programs with the WI Department of Veteran’s Affairs, click here.

Deadline to Apply

The deadline to apply is September 21st by 11:59 pm. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am - 4:30 pm. Late or incomplete applications will not be accepted.