Scheduler

Living Water Clinic; Lindsay (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) matching

Paid time off

Job summary

Living Water Clinic – Clinica Agua Viva in Lindsay, CA is seeking a meticulous Scheduler to coordinate patient appointments and optimize provider calendars. You will handle exams, wellness visits, screenings, immunizations, tests, and follow-ups, while communicating clearly with patients and staff.

Responsibilities include maintaining calendars, verifying insurance, obtaining authorizations, and ensuring HIPAA compliance in a fast-paced clinic setting.

Qualifications

• High school diploma or equivalent; healthcare admin training is a plus.
• Experience scheduling or admin work in healthcare settings.
• Bilingual preferred (English/Spanish).
• Excellent organizational and time-management skills.
• Strong verbal and written communication with patients and staff.
• Proficiency with scheduling software and EHR systems.
• Able to perform in a fast-paced environment with accuracy.
• Familiarity with medical terminology and healthcare procedures preferred.
• Commitment to patient confidentiality and privacy regulations.

Responsibilities

• Schedule patients and book exams, wellness visits, screenings, immunizations, tests and follow-ups.
• Reschedule visits to align with provider calendars.
• Coordinate with patients, providers and staff to ensure a smooth scheduling flow.
• Maintain up-to-date appointment calendars considering provider availability and patient preferences.
• Communicate appointment details and instructions clearly to patients.
• Verify insurance information and obtain required authorizations.
• Resolve scheduling issues with professionalism and empathy.
• Support patient flow and clinic operations with administrative staff.
• Uphold HIPAA compliance and confidentiality.
• Assist in managing incoming calls and direct to appropriate departments.
• Utilize scheduling software and EHR systems efficiently.
• Support Call Center when provider schedules reach capacity.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Attention to detail

Team player

Adaptability

HIPAA privacy understanding

Education

High school diploma or equivalent

Healthcare administration training (plus)

Tools

Scheduling software

Electronic Health Records (EHR) systems

Job description

Job Title: Scheduler
Company: Living Water Clinic – Clinica Agua Viva
Location: Lindsay, California

Position Overview:

Living Water Clinic – Clinica Agua Viva is seeking a highly organized and detail-oriented Scheduler to join our team. In this role, you will be responsible for coordinating and booking patient appointments to ensure providers’ schedules are optimized and patients receive timely, high-quality care. The ideal candidate is a strong communicator who thrives in a fast-paced environment and takes pride in creating a smooth, efficient scheduling experience for patients and providers alike.

Responsibilities:

• Strategically schedule patients, considering chronic conditions and care needs.
• Book patient appointments, including medical exams, Annual Wellness Visits, screenings, immunizations, tests, and follow-ups.
• Reschedule patient visits that conflict with provider calendar blocks.
• Collaborate with patients, healthcare providers, and staff to maintain a seamless scheduling process.
• Maintain accurate and up-to-date appointment calendars, accounting for provider availability and patient preferences.
• Communicate appointment details and instructions clearly to patients.
• Verify patient insurance information and obtain required authorizations for services.
• Resolve scheduling-related issues with professionalism and empathy.
• Partner with administrative staff to support patient flow and optimize clinic operations.
• Uphold patient confidentiality and adhere to HIPAA regulations.
• Assist in managing incoming phone calls and directing them to the appropriate departments.
• Utilize scheduling software and electronic health record (EHR) systems efficiently.

Additional Responsibilities:

• Support the Call Center by assisting with incoming patient calls when provider schedules reach capacity.

Requirements:

• High school diploma or equivalent; additional healthcare administration training is a plus.
• Previous experience in appointment scheduling or administrative work in a healthcare setting.
• Bilingual preferred (English/Spanish).
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills for patient and staff interaction.
• Proficiency in scheduling software and electronic health record systems.
• Ability to perform well in a fast-paced environment.
• Strong attention to detail and accuracy in record-keeping.
• Familiarity with medical terminology and healthcare procedures preferred.
• Commitment to patient confidentiality and compliance with privacy regulations.

Personal Qualities:

• Customer-focused with a commitment to providing excellent service.
• Team player who can also work independently.
• Adaptable and flexible to meet changing patient and provider needs.
• Empathetic and patient-centered in resolving scheduling inquiries.
• Demonstrates professionalism, integrity, and strong ethical conduct.

Key Skills:

• Exceptional organizational and multitasking abilities.
• Clear, compassionate communication with patients and healthcare professionals.
• Proficiency with scheduling and EHR systems.
• Accuracy in maintaining calendars and patient information.
• Ability to manage multiple priorities efficiently.
• Working knowledge of medical terminology and healthcare workflows.

Physical Requirements:

• Ability to sit for extended periods and use a computer regularly.
• Clear verbal communication and good hearing for phone and in-person interactions.

We Offer:

• Health, dental, and vision insurance
• 401(k) matching
• Paid time off
• Opportunity to join a growing healthcare organization and gain valuable experience in a mission-driven clinical setting
  

About Us:

Living Water Clinic – Clinica Agua Viva is dedicated to providing compassionate, comprehensive healthcare to our community. We believe in treating every patient with dignity and care, guided by faith and service.

Living Water Clinic – Clinica Agua Viva is an equal opportunity employer committed to diversity, equity, and inclusion.