Administrative Assistant

Living Water Clinic; Lindsay (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Paid Time Off

Paid Holidays

Growth Opportunities

Job summary

Living Water Clinic – Clínica Agua Viva in Lindsay, California seeks an Administrative Assistant to support everyday clinic operations, improve communication, and provide professional customer service in a healthcare setting. The role requires an Associate’s Degree (Bachelor’s preferred), CPR/BLS a plus, and experience in an administrative or customer service role.

Responsibilities include front-desk duties, scheduling, records, and cross-team coordination.

Qualifications

• Associate’s degree required; bachelor’s degree preferred.
• CPR/BLS certification a plus.
• Healthcare experience preferred.
• Bilingual English/Spanish strongly preferred.

Responsibilities

• Serve as the first point of contact for patients, visitors and staff.
• Answer and direct phone calls, manage messages and route inquiries.
• Schedule and coordinate appointments and calendars using digital tools.
• Maintain confidential patient records in accordance with HIPAA regulations.
• Support clinic managers with general administrative tasks and special projects.
• Order and manage office and medical supplies to support daily operations.
• Utilize Google Workspace, Microsoft Office and Zoom to complete tasks.
• Assist with marketing efforts and clinic communications.
• Help foster a positive workplace culture aligned with the clinic’s mission.
• Occasionally support with errands and off-site tasks as needed.
• Act as a liaison between management and clinical/front desk staff.

Skills

Communication

Organization

Time management

Multitasking

Discretion

Bilingual English/Spanish

Education

Associate’s Degree

Healthcare admin degree

CPR/BLS certification

Tools

Google Workspace

Microsoft Office

Zoom

EMR systems

Job description

Job Title: Administrative Assistant

Company: Living Water Clinic – Clínica Agua Viva

Location: Lindsay, California

Position Overview

Living Water Clinic-Clinica Agua Viva is seeking a proactive and detail-oriented Administrative Assistant to join our growing team. This individual will play a key role in supporting clinic operations, enhancing communication, and ensuring smooth day-to-day administrative functions. The ideal candidate is organized, professional, tech-savvy, and committed to delivering excellent service in a healthcare environment.

Summary of Responsibilities

• Serve as the first point of contact for patients, visitors, and staff with a welcoming and professional demeanor
• Answer and direct phone calls, manage messages, and route inquiries appropriately
• Schedule and coordinate appointments, meetings, and calendars using digital tools
• Maintain accurate and confidential patient records in accordance with HIPAA regulations
• Support clinic managers with general administrative tasks and special projects
• Order and manage office and medical supplies to support daily operations
• Utilize tools like Google Workspace, Microsoft Office, and Zoom to complete tasks efficiently
• Assist with marketing efforts and communication to promote clinic services
• Help foster a positive workplace culture aligned with the mission and values of Living Water Clinic
• Occasionally support with errands and off-site tasks as needed
• Act as a liaison between management and clinical/front desk staff

Education & Certification

• Associate’s Degree required; Bachelor’s Degree in Business, Healthcare Administration, or related field preferred
• CPR/BLS certification a plus

Preferred Qualifications

• At least one (1) year of experience in an administrative, office, or customer service role
• Experience in a healthcare or clinical setting preferred
• Proficient in Microsoft Office, Google Workspace, and basic computer troubleshooting
• Familiarity with electronic medical records (EMR) systems a plus
• Bilingual in English and Spanish strongly preferred

Key Skills

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Ability to multitask and adapt in a fast-paced environment
• High level of discretion and professionalism
• Dependable transportation and ability to travel locally if needed
• Ability to lift and carry up to 25 lbs

We Offer

• Competitive Salary
• Health, Dental, and Vision Insurance
• 401(k) with Employer Matching
• Paid Time Off (PTO) and 4 Paid Holidays
• Monday – Friday, 8 AM – 5 PM Schedule (Full-time and Part-time positions available)
• Opportunities for growth and advancement within the organization

Living Water Clinic-Clinica Agua Viva is committed to providing compassionate, high-quality care to our patients and supportive, mission-driven work environments for our staff. If you're a dedicated professional who thrives in a collaborative, patient-centered setting, we invite you to apply.

Living Water Clinic-Clinica Agua Viva is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.