Clinic Supervisor

Living Water Clinic; Porterville (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Living Water Clinic – Clínica Agua Viva is seeking a Clinic Supervisor to provide daily operational leadership at Visalia & Porterville locations. You will oversee staff, optimize patient flow, and ensure a professional, patient-centered environment.

The ideal candidate has at least three years in a medical office setting, strong team leadership, and experience with EHR systems. This on-site role requires reliable attendance and a commitment to HIPAA and quality standards.

Qualifications

• High school diploma or equivalent.
• Minimum three years of experience in a medical office, outpatient clinic, or similar healthcare setting.
• Knowledge of clinic operations, patient flow, scheduling, and staff supervision.
• Experience using an Electronic Health Record (EHR) system.
• Strong communication, organization, leadership, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive situations professionally.
• Preferred leadership or supervisory experience (1+ year).
• Experience with Athenahealth/Athena EHR (preferred).
• Familiarity with Medicare, Medicaid and CMS requirements (preferred).

Responsibilities

• Oversee daily clinic operations, staffing, breaks, lunches, and coverage.
• Monitor patient flow, provider schedules, wait times, and clinic capacity.
• Provide daily supervision, coaching, and performance feedback to staff.
• Ensure compliance with HIPAA, safety, and quality standards.
• Identify workflow improvements to enhance patient experience.
• Coordinate communication between patients, providers, and staff.

Skills

Leadership

Staff supervision

Communication

Organization

Problem-solving

Confidentiality

Teamwork

Education

High school diploma

Tools

Athenahealth/Athena EHR

Job description

Company: Living Water Clinic – Clínica Agua Viva
Department: Clinic Operations
Reports To: Regional Clinic Manager & Directors of Practice Management
Employment Type: Full-Time
Location: Visalia & Porterville, CA

Position Overview

Living Water Clinic – Clínica Agua Viva is seeking a Clinic Supervisor to provide daily operational leadership and support at one of our clinic locations.

The Clinic Supervisor oversees day-to-day clinic operations, supports and supervises assigned staff, promotes efficient patient flow, and helps maintain a safe, organized, professional, and patient-centered environment.

The ideal candidate is a dependable, organized, compassionate leader who communicates effectively, addresses challenges, promotes accountability, and works collaboratively with leadership to ensure smooth clinic operations and compliance with organizational standards.

Clinic Operations & Patient Flow

• Oversee daily operations, staffing assignments, breaks, lunches, and coverage.
• Monitor patient flow, provider schedules, wait times, and clinic capacity.
• Identify workflow concerns and take appropriate action or elevate when needed.
• Ensure staff follow established scheduling, registration, rooming, documentation, and patient-service workflows.
• Conduct routine clinic rounds and monitor clinic readiness, supplies, equipment, required logs, postings, and emergency resources.
• Provide daily supervision, coaching, direction, and follow-up to assigned staff.
• Support onboarding, training, competency development, and performance evaluations
• Promote professionalism, accountability, teamwork, and respectful communication.
• Address routine employee performance, attendance, conduct, and workflow concerns.
• Communicate significant concerns to leadership and Human Resources as appropriate.
• Ensure staff perform duties consistent with their training and assigned responsibilities.
• Promote a professional, respectful, and patient-centered environment.
• Assist with resolving patient concerns and complaints within the scope of the position.
• Identify opportunities to improve patient experience and clinic efficiency.
• Support effective communication between patients, providers, and staff.

Compliance, Safety & Quality

• Support compliance with Living Water Clinic policies, procedures, and regulatory requirements.
• Support HIPAA, infection prevention, workplace safety, emergency preparedness, and workplace violence prevention standards.
• Assist with internal and external audits, surveys, corrective actions, and survey readiness.
• Monitor assigned corrective actions and help prevent repeat deficiencies.
• Support applicable laboratory, vaccine, medication‑storage, and point‑of‑care testing requirements.
• Participate in quality improvement initiatives and monitor operational indicators such as patient volume, wait times, scheduling, attendance, complaints, and audit findings.
• Promptly communicate significant safety, compliance, staffing, or regulatory concerns to leadership.

Regulatory Knowledge

The Clinic Supervisor supports compliance with applicable CMS Rural Health Clinic requirements, California healthcare regulations, Medicare and Medi-Cal requirements, contracted payer requirements, HIPAA, Cal/OSHA, CLIA, vaccine-storage requirements, and Living Water Clinic policies and compliance standards.

Formal regulatory interpretation, clinical decisions, significant HR matters, and major compliance concerns should be referred to appropriate leadership.

Supervisory Authority

The Clinic Supervisor may:

• Assign and redirect daily staff duties.
• Coordinate staffing and clinic workflow.
• Provide coaching and operational direction.
• Address routine patient and staff concerns.
• Correct immediate workflow, safety, and compliance issues.
• Recommend additional training or corrective action.

The Clinic Supervisor does not independently change organizational policies, alter provider templates without approval, make compensation decisions, terminate employees, or make clinical decisions outside their professional scope.

Minimum Qualifications

Required:

• High school diploma or equivalent.
• Minimum three years of experience in a medical office, outpatient clinic, or similar healthcare setting.
• Knowledge of clinic operations, patient flow, scheduling, and staff supervision.
• Experience using an Electronic Health Record (EHR) system.
• Strong communication, organization, leadership, and problem‑solving skills.
• Ability to maintain confidentiality and handle sensitive situations professionally.
• Strong attention to detail and follow‑through.

Preferred:

• At least one year of leadership or supervisory experience.
• Experience in a Rural Health Clinic, FQHC, or primary care setting.
• Experience with Athenahealth/Athena EHR.
• Familiarity with Medicare, Medi‑Cal, CMS Appendix G, and managed care requirements.

Core Competencies

• Leadership and accountability
• Staff coaching and development
• Professional communication
• Patient‑centered service
• Problem‑solving and conflict resolution
• Organization and follow‑through
• Teamwork and professionalism
• Regulatory awareness
• Adaptability and reliability
• Commitment to quality improvement

Schedule & Travel

Regular and reliable attendance is required. Work hours may vary based on clinic operational needs. Occasional travel between Living Water Clinic locations may be required for coverage, meetings, training, audits, or other organizational needs.

Why Join Living Water Clinic?

At Living Water Clinic – Clínica Agua Viva , we believe healthcare is more than treating a condition—it is an opportunity to serve people with compassion, dignity, and respect.

We are looking for leaders who share our commitment to excellent patient care, teamwork, accountability, and Love Through Healthcare. If you enjoy leading teams, improving clinic operations, and making a meaningful difference in the patient experience, we encourage you to apply.

Living Water Clinic – Clínica Agua Viva is an equal opportunity employer. Employment decisions are made in accordance with applicable federal and California law.